Apply Now Clicking "Apply Now" opens the link in a new window.

Job Summary

Purpose:  Coordination of the administrative research processes for Department of Neurosurgery's Clinical Research.

Includes pre- and post-award activities and regular communications/meetings with faculty and staff and ethical management of funds.  The position functions as compliance/oversight by monitoring budgets and spending and approving capital equipment requisitions and by providing guidance and counsel for the stewardship of sponsored research funds.  Advises on most efficient process, and in a compliant way, to coordinate and submit proposals, ensuring appropriate approvals.

The position partners with department clinical faculty, house officers, clinical study coordinators to lead the team in clinical research and clinical trial.  Advises the PI on the most effective way to achieve an effective, quality proposal and coordinates a timely submission process, ensuring appropriate approvals.  Fosters a culture of transparency and accountability.  Serves as liaison between multiple Department PIs and collaborators. Develops solutions to complex clinical research administrative problems.


  • Responsible for providing pre-award and post-award administrative support
  • Pre-Award duties include: Preparation of federal and non-federal research grants. This includes budget development and completion and review of sponsor forms, ensuring compliance with sponsor guidelines and University policy. Advise faculty regarding sponsor requirements. Coordinate subcontracts with outside entities. Coordinate the budget and administrative shell components between multiple units and departments involved in large, collaborative, multi-disciplinary program projects and grant proposals. Preparation and tracking of the PAF. Serve as a liaison with the department, Medical School Grants Office, and ORSP. 
  • Post-award activities include: Creation of finance reports to present to faculty who hold grants, working with faculty on projection figures, handling requests from sponsors as they relate to grant finances and other requests, reconciliation of project grants and conducting an investigation and resolution of problems, preparation of journal entries, preparation of budget projections, Interpret university sponsor or third party regulations in reviewing and approving expenditures.
  • Identifies potential federal and private sector sponsors for research and development areas that the department has an interest in investigating
  • Serve as primary clinical research administrator for neurosurgical clinical trials within the Neuroscience and Sensory CTSU (Clinical Trials Service Unit)
  • Analyze, compare and evaluate various courses of action and has the authority to make independent decisions on matters of significance, free from immediate direction, within the scope of responsibilities
  • Support post-award management of sponsored funds within a neuro-oncology basic science lab containing two PIs

Required Qualifications*

3 or more years of experience with research grant and contract knowledge. The primary duty is the management of department's administrative clinical research on-going processes

Must have strong computer skills and exceptional interpersonal skills.  Ideal candidate is able to work well with others, work independently, and has high levels of resourcefulness, motivation, and accountability.  Attention to detail and deadlines is essential.  The candidate should possess strong organizational skills, the ability to prioritize and handle multiple tasks, and continually seek quality improvement and efficiencies. Knowledge of software applications, such as MS Word, MS Excel is needed, or the ability to quickly become proficient in the use of new software applications.

Desired Qualifications*

  • Bachelor's degree
  • A strong financial aptitude with experience and expertise with University financial reporting systems is strongly desired.
  • Experience in pre and post award grants management is preferred 
  • Experience in accounting a plus. Reasonable knowledge of University policies and procedures is helpful.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.