How to Apply
- Submit a cover letter and resume as a single PDF.
- Specifically state the reasons for your interest in this position and describe the key skills and experiences that directly relate to this position.
The Institute for Healthcare Policy and Innovation (IHPI) brings together more than 550 U-M health services researchers to improve the quality, safety, equity and affordability of healthcare. IHPI advances the work of its faculty members through development of collaborative strategic initiatives, facilitation of education and training programs, access to data and analysis, and provision of robust communications and policy support.
IHPI seeks a motivated and experienced professional to provide highly responsive administrative and project-based support to key Institute staff. The Institute is a growing enterprise and the characteristic duties and responsibilities of this position may evolve over time to match changing needs and priorities. The successful candidate will be proactive, demonstrate the ability to oversee multiple tasks, respond to many requests, and adapt in a dynamic and rapidly evolving work environment. Core values are teamwork, flexibility, attention to detail, dedication, and enthusiasm.
This position will report to the Assistant to the Managing Director and will also work closely with other IHPI staff members, particularly those on the Strategic Initiatives and Programs team.
Provide generalized administrative support for IHPI staff, including:
- Schedule complex and routine meetings: ensure AV needs are met, order refreshments, organize and prepare support materials, record and distribute minutes, track action and pending items and follow up in a timely manner.
- Support the planning and administration of designated education and training activities for faculty and students, including the R01 Bootcamp, K Award Writing Workshop, and K Mock Study Sections; prepare summary reports and metrics dashboards.
- Oversee and track space allocations within the NCRC (North Campus Research Complex) and conduct annual space audit.
- Obtain and prepare IHPI research funding metrics, including coordination with Medical School Office of Research.
- Assist with special projects and related administrative duties as needed.
- Prepare and submit Continuing Medical Education applications for online courses and other educational events.
- Assist with expense reimbursements through the University’s Concur system; prepare and submit invoices.
- Assist with staff travel arrangements as needed. These duties include, but are not limited to: the development of itinerary flight schedule and reservations, ground transportation, hotel accommodations, conference registrations and other applicable arrangements and completion of travel expense reports.
- Order computers and other supplies as needed for staff.
- Work collaboratively with Hospital IT Services, Business and Finance, Development, Communications, and others across the U-M campus.
- High school diploma or equivalent and more than four years of professional experience.
- Exceptional interpersonal skills and team player attitude.
- Demonstrated attention to detail and accountability.
- Strong critical thinking and problem-solving skills.
- Ability to effectively communicate with a wide range of faculty and staff.
- Proficient in Outlook, Microsoft Word, Excel, PowerPoint, Concur, and Blue Jeans.
- Excellent organizational skills; ability to work independently with minimal supervision; ability to regularly exercise judgment in setting priorities.
- Ability to manage multiple tasks in a fast-paced professional work environment.
- Adherence to high standards of teamwork by demonstrating adaptability, flexibility, and excellent work ethic.
- Bachelor’s degree.
- Reasonable knowledge of University organizations, systems, and operations.
- Some project management experience.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.