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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Center for South Asian Studies (CSAS) is seeking an individual to serve as the Academic Program Specialist for the unit. The Academic Program Specialist will work closely with the Center Director and Cluster Manager to develop and plan and implement programming activities that will serve the faculty and students, the UM community, and the Ann Arbor community.
 
This position has a dual reporting relationship; primary functional supervision provided by the Cluster Manager and academic direction for the center is provided by Center Director.
 
This is a full-time, 40 hours per week position that may occasionally require evening work hours.

Responsibilities*

CSAS Core Programming (45%)

  • Invite, schedule and coordinate visits by appropriate speakers for the Speaker Series in Fall and Winter semesters, and provide publicity.
  • Work with students and faculty to plan and execute film series and other events.
  • Initiate correspondence and serve as point of contact for all campus events, securing necessary facilities, equipment, and set-up/clean-up; arranging travel, lodging, and hosting for visiting guests; and attending all campus events.
  • Oversee Student fellowship and student mobility programs (Summer in South Asia (SiSA); IISER; Shiv Nadar University, and Habib University)
  • Plan and execute visa, orientation, and welcome back sessions for SiSA fellows
  • Work with office of undergraduate admissions and International Center on visa paperwork for incoming international students
  • Plan and execute orientation for incoming students from India and Pakistan
  • Prepare all paperwork for speakers to complete and process appropriate tax forms for payment to speakers. Work with finance to make sure their payments are properly finished.
  • Develop posters, specialized emails, and other materials for each event and do outreach/promotion across campus
  • Ensure that there are enough materials, including refreshments, at each event
  • Ensure that the technology at the events work smoothly, and trouble shoot if there are issues with A/V
  • Prepare set up for refreshments
  • Assist Hughes Fellows and long term stay guests to do all immigration and payment paperwork, get UM IDs, M-Cards, Library Cards, library access, etc.
  • Attend regular cluster and II-wide meetings for planning, information, and training
  • Organize, attend, and take minutes at executive committee meetings.
  • Field telephone and email requests for information 

CSAS Special Projects/Conference Planning (30%)

  • Purchase airline tickets for all international and domestic guests participating in the conference
  • Implement workshops and conferences for the campus community and general public.     
  • Coordinate ground transportation for all guests
  • Make hotel reservations for all guests
  • Manage the breakfast, lunch, and dinners for each guest while they are here for the conference.
  • Develop posters, work with a designer
  • Maintain correspondence between all guests to manage any changes that come up
  • Work with caterers to prepare for the event and adhere to University policies
  • Be prepared to facilitate any tech difficulties while the conference is taking place
  • Prepare stored value cards for each guest – and have each guest sign for the cards

Communications and Development (10%)

  • Prepare, publish and mail annual Center newsletter
  • Solicit articles for the newsletter
  • Edit each article, work with individual authors to finalize content
  • Work with the designer to put together a cohesive and creative looking newsletter
  • Proof read the newsletter
  • Send the newsletter around the country for publicity of the Center
  • Send the newsletter through campus mail to all of the SA faculty
  • Create and develop weekly (and bi-weekly) newsletters that go out via Mailchimp
  • Manage the Center’s Facebook page
  • Manage the Center’s Twitter page
  • Manage an email-based public information listserv.
  • Prepare posters and flyers for the Speaker Series and other Center events, and circulate them to faculty and other departments.
  • Prepare images and text for our marketing/web design personnel
  • Meet with II Communications staff to work on website changes and updates

Financials (15%)

  • Maintain and develop spreadsheets to keep track of the Center’s many budgets
  • Work with student groups and other departments on campus to coordinate co-sponsorships. Work with finance to make sure that funds are properly administered.
  • Complete all concur reports
  • Organize and complete all honorarium payments
  • Organize all hosting payments and reimbursements

Required Qualifications*

  • Bachelor’s degree in a relevant international studies field or equivalent combination of education and work experience.
  • Experience with academic program administration
  • Demonstrated excellence in communication
  • Demonstrated organizational, time management and interpersonal skills
  • Ability to work effectively with colleagues, donors and government officials
  • Ability to work occasional evenings and weekends

Desired Qualifications*

  • Master’s degree in a relevant international studies field or equivalent combination of education and work experience is preferred
  • Previous experience in program and event planning
  • Experience in development and fundraising activities
  • Experience with University of Michigan organization, practices, policies and procedures

Additional Information

The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.  

To learn more about diversity, equity, and inclusion visit http://lsa.umich.edu/lsa/about/diversity--equity-and-inclusion.html

To learn more about LSA’s Guiding Principles visit http://lsa.umich.edu/lsa/faculty-staff/human-resources/lsa-staff-guiding-principles.html

 

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: 

  • Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. 
  • Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.