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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Why work on the Philosophy Department Team?

As an Executive Assistant with the Philosophy department, you will use a variety of project management and communication skills. You will work as a liaison between faculty and administration while maintaining workflow processes and managing activities. You will deliver exceptional customer service to faculty, fellows, staff, students, alumni and visitors.

About Philosophy - Michigan has ranked among the top five philosophy doctoral programs nationally and top six departments internationally in assessments spanning five decades, with strengths in all the main areas of philosophy — ethics, epistemology, metaphysics, philosophy of language & mind, philosophy of science, and aesthetics — and in the history of Western philosophy, from antiquity to the present. Learn more about the Department of Philosophy here: https://lsa.umich.edu/philosophy

Responsibilities*

What will you be responsible for?

  • Collaborating with the Chair and LSA Dean’s Office to coordinate workflow for faculty third year review, promotion and tenure materials to ensure that deadlines are met
  • Becoming an expert in faculty lifecycle workflow processes including recruitment, review, leaves, award nominations, and retirement
  • Supporting our faculty and student needs to ensure projects deliver solutions they value
  • Navigating internal and external partner groups
  • Creative thinking, while embracing challenges and delivering results
  • Effective communication to a wide range of constituents
  • Ability to organize and execute a project
  • Understanding of operations and appreciation for a wide range of academic processes and workflows
  • Acting as liaison to donors
  • Providing high level administrative support for the Chair


What skills would you utilize?

  • You'll become skilled in managing workflow for an academic department
  • You’ll use project management skills to complete academic processes and department initiatives
  • You’ll facilitate communication with administration and faculty
  • You’ll draft donor communications and correspondence for the Chair 
  • You’ll assist with work-study recruitment, hiring, and supervision

Required Qualifications*

A high school diploma or equivalent combination of education and experience with five or more years of progressively responsible administrative support is required. The successful candidate must possess the following skills and experience:

  • An enthusiastic, detail-oriented and positive persona is critically important to this position
  • An extremely high level of organizational skills, the ability to work independently as well as part of a collaborative team while promoting a culture of respect and cooperation
  • Exhibit excellent written, oral and interpersonal communication skills
  • Be a fluid writer with ability to draft documentation, finalize correspondence, business letters, summaries, and reports; edit and proofread final products
  • Demonstrated attention to detail and ability to follow complex directions; ability to prioritize multiple projects simultaneously and successfully meet deadlines
  • Exercise a high-level of discretion, sound judgement and decision-making skills regarding sensitive and confidential matters
  • Exhibit diplomacy in working with a diverse group of faculty, staff, and students
  • A high level of proficiency with technology and specific experience using the Microsoft Office suite of software; ability to work in a Windows PC environment

Desired Qualifications*

  • A bachelor's degree
  • Experience providing administrative support for faculty tenure and promotion cases as well as faculty recruitment
  • Experience providing administrative support to an upper level manager/executive in an academic environment and/or higher education
  • Ability to evaluate the effectiveness of process workflow and implement changes
  • Demonstrated investment in issues of diversity, equity, access, and inclusion

Additional Information

The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.  

 

To learn more about diversity, equity, and inclusion visit http://lsa.umich.edu/lsa/about/diversity--equity-and-inclusion.html

To learn more about LSA’s Guiding Principles visit http://lsa.umich.edu/lsa/faculty-staff/human-resources/lsa-staff-guiding-principles.html

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: 

  • Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. 
  • Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.