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Job Summary

The vision of the Adolescent Health Initiative (AHI) is to transform the healthcare landscape to optimize adolescent and young adult health and well-being. We are looking for an experienced Marketing and Events Coordinator to help us achieve this vision. The Marketing and Events Coordinator will be responsible for coordinating and executing the Annual Conference on Adolescent Health and other events, reaching a national audience of multidisciplinary health professionals. This position will oversee conference marketing including strategies to reach health care providers across the country, secure sponsorship and exhibitors, and manage registration processes and payments.  The Marketing and Events Coordinator will work directly with staff from AHI and Steering Committee members to provide oversight and leadership to conference events. This position will contribute to AHI’s overall marketing strategy, including coordination of high quality materials, web content, e-newsletters, and social media presence.  An ideal candidate will have the ability to coordinate high level projects with accuracy and dependability.  The Marketing and Events Coordinator should possess strong organizational and customer service skills and enjoy working as part of a dynamic interdisciplinary team. 

Responsibilities*

 

  1. Coordinate planning and execution of annual Conference on Adolescent Health and other events for national, multidisciplinary audience of providers and health professionals
  2. Coordinate Call for Proposals and Call for Award Nominations processes and selection
  3. Collaborate with AHI team and Steering Committee to select speakers and develop comprehensive agenda
  4. Manage contracts with conference facilities and vendors
  5. Maintain detailed conference budgets and oversee timely payment of invoices
  6. Develop marketing plans to reach health care providers from across the country
  7. Oversee development of conference and event materials and marketing efforts
  8. Oversee registration and attendee payment process
  9. Coordinate contracts and payment conference speakers
  10. Coordinate exhibitors for conferences ensuring compliance with Michigan Medicine policies
  11. Develop and submit Continuing Medical Education (CME) and Continuing Education Unity (CEU) applications
  12. Secure sponsorships for conferences and events
  13. Ensure staffing and volunteers for day-of conference execution
  14. Collect and analyze conference evaluation data
  15. Coordinate AHI’s marketing strategies across e-newsletter, website, and social media platforms
  16. Attend regional conferences to exhibit and promote AHI’s programs, services, and events
  17. Other duties as assigned

Required Qualifications*

  • BA/BS in marketing, event planning, or related area
  • 1-3 years of experience planning professional meetings, conferences, or events 
  • Demonstrated ability to meet deadlines, manage budgets and achieve project objectives
  • Excellent communication and customer service skills
  • Proficient in web research and social media
  • Ability to participate in statewide travel as needed 

Desired Qualifications*

  • Master’s degree in marketing, event planning, or related area
  • 3 or more years of experience planning professional meetings or conferences
  • Website development skills
  • Graphic design skills
  • Demonstrated interest in working with adolescent and young adult population
  • Demonstrated knowledge of primary care or adolescent health
  • Knowledge of Michigan Medicine contracting and CME procedures

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.