How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Research Process Coordinator is a key staff position providing a full range of research administrative and financial management services for an assigned subset of faculty and laboratory staff in the Department of Biomedical Engineering. Biomedical Engineering is a growing dual-school department with reporting lines through both Michigan Medicine and the College of Engineering and this position will serve faculty and their laboratories from both sides of the department.
BME seeks an experienced Research Process Coordinator to work with its research administrative team to provide top-quality, best practice pre- and post-award research administrative support for an assigned subset of faculty and researchers. This position will report to the BME Chief Department Administrator and, alongside core RA responsibilities for assigned faculty and their laboratories, will participate actively in business system improvements and professional development activities.
Pre-award duties: Preparation and submission of timely proposals including preparing proposal budgets, coordinating and compiling proposal documents, assuring compliance to solicitation and project proposal announcement requirements, coordinating proposal requirements with additional internal and external participants, interaction and coordination with appropriate research office staff, and submission through the University's E-RPM proposal submission system. Proposals range from small proposals for individual faculty, to large complex proposals requiring several budget types incorporating information from multiple stakeholders and participants both within and beyond the university.
Post-award duties: Tracking and oversight of assigned project financial status, development and communication of staff effort planning projection reports for assigned faculty, provision of monthly financial reports to researchers which include projections of effort as reflected in staff effort plans, provision of sponsor-specific quarterly reporting and invoice backup, timely re-budgeting as required by sponsors and the University, initial approval of purchases and transactions for assigned projects, and preparation and submission of post-award administrative requests such as no-cost time extensions, information for quick establishment of sub-project/grants and subcontracts, FSR's, and other documents as needed. Additional financial tracking will include research group discretionary and research incentive funds, expendable restricted funds, and designated activity as assigned.
This position will work with unit administrative leadership to assure efficient, accurate, and timely administrative support across the department. This may include serving as a backup for other research administrators during scheduled absences or to assist with overload assignments in other areas.
**Hiring at the underfill title, Grants and Contracts Administrator Senior, is possible with duties primary focused on post-award administration and financial reporting. Candidates hired at the underfill title will work alongside other research administrators with pre-award assignments.
Bachelor's degree with 3-5 years of relevant pre-award and post-award research administrative or financial experience. This position requires a high level of multitasking and prioritizing and managing numerous proposal submissions of varying degrees of complexity simultaneously. The successful candidate will work closely cultivating trust with a variety of constituents including Departmental Chair, Unit Administrator, Faculty, Staff, School/College and University administrators and also external sponsors. Effective oral and written communication skills and strong interpersonal skills are essential. Dedication, dependability and reliability and resilience are key strengths which will contribute to success in this position. Biomedical Engineering is looking for energetic, self-starting individuals who are able to navigate and track multiple assignments and also are self-directed in continuing to learn and grow within and beyond their positions.
**The underfill position, Grants and Contracts Administrator Senior, will require a Bachelor's degree with 2-4 years of directly applicable experience in Contracts and Grants Administration alongside demonstrated experience with financial systems supporting post-award stewardship such as M-Reports, Business Objects, Payroll, and/or Student Financials to generate financial and other status reports important for post-award financial analyses and monitoring. Individuals with primarily post-award experience who seek to grow in pre-award competence may wish to apply with the underfill title opportunity, which will enable growth within the position over time.
Master’s degree in Business, Public Administration, Finance or a related field. Certification in Research Administration (CRA) would be a plus for this position. Demonstrated experience with multi-project financial reconciliation and analysis along with experience in staff effort planning and projection. Demonstrated financial report creation competence with familiarity and experience with university administrative and business tools such as Business Objects, Tableau, eResearch, Concur, procurement, electronic timekeeping, and other tools which would enable effective oversight and stewardship to sponsored projects. Experience using unit-defined commitments and financial monitoring to the Source/Use level for a department.
**Desired qualifications at the underfill level, Grants and Contracts Administrator Senior, include a Bachelor's degree in a related field plus significant experience in a university or industry unit stewarding sponsored projects and submitting proposals. Knowledge of NIH programs and proposal submission.
**This position may be underfilled at a lower classification of Grants and Contracts Administrator Senior depending on the qualifications of the selected candidate.
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Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.