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Job Summary

The Pre-College Programs Program Manager is responsible for the support and coordination of Committed to Excellence and Opportunity (CEO) programs and services.  In addition, the Program Manager will help ensure that all program efforts meet the needs of students and families as well as the CEO grant requirements.

The Committed to Excellence and Opportunity Program provides middle/ high school students with a variety of academic workshops, leadership, and cultural enrichment opportunities.  CEO works collaboratively with stakeholders (students, parents, UM-Flint and additional organizations/agencies) to offer transformative experiences to support life-long learning, self-actualization, resiliency, high levels of achievement in pre-college performance and ultimately a post-secondary degree.  

This is an exempt salaried position with a normal work week of 40 hours per week.  It is expected that the Program Manager will maintain regular office hours, usually 8:00 a.m. to 5:00 p.m., Monday through Friday.  The design of the current programs requires some late afternoon and early evening sessions with the students; the Program Manager is expected to conduct, participate regularly in and otherwise monitor such sessions.  The Program Manager is expected to be available for episodic program operations beyond regular office hours.  This may include student activities conducted on weekends and some evenings, as well as an occasional overnight student retreat.

The Pre-College Program Manager is a grant-funded position with annual renewals from the funding source.

A resume and cover letter are required. The cover letter must be page 1 of your resume. The cover letter must indicate your interest in the specific position and provide specific information regarding your management experience working with or related to  pre-college programs.

Responsibilities*

In consultation with the Director of Educational Opportunity Initiatives, the Program Manager is responsible for the overall design, development, implementation, monitoring, and evaluation of assigned programs and their curriculum components in accordance with EOI and institutional directives as well as state legislation and guidelines, and other funding agencies' regulations. Assist in developing content for all required evaluation and performance reports.

Secure all appropriate material, resources, facilities, services and supplies for the implementation and delivery of effective programming.

Assist in developing and monitoring all program budgets and financial record keeping systems and preparing appropriate reports as requested by the Director.

Identify, screen, and select appropriate staff in accordance with the practices, policies, and procedures of funding agencies and the University. Supervises all college level program staff and conducts or provides for appropriate staff orientation, training, and technical assistance in accordance with EOI departmental guidelines.

Conducts performance evaluations for all regular and temporary pre-college program personnel.

Oversee recruitment and selection processes of program participants and conducts appropriate screening and monitoring of all participants regarding their eligibility, attendance, and participation.  Supervise staff in collecting, aggregating, and analyzing relevant program data to inform required evaluation and performance reports.

Oversee program assessment efforts, including the following:

  • Developing and implementing meaningful, manageable, and sustainable assessment plans
  • Developing and articulating student learning outcomes/objectives and expectations of quality
  • Systematically aligning program activities and learning outcomes with program, department, and institutional goals
  • Routinely collect, assess, and reflect on assessment results
  • Act on assessment results

Supervise the delivery of comprehensive direct student services such as academic success coaching, mentoring program, career guidance, civic engagement projects, general academic assistance, and promote academic decision making skills leading to successful college graduation and/or graduate school admission.  Execute content delivery to select participants on an as needed basis.

Responsible for monitoring scholarship student’s academic progress on a continuous basis.  Works closely with the Manager of EOI College Programs as well as the Office of Financial Aid to assist in the scholarship awarding and monitoring process.

Actively participates in designated EOI, UM-Flint, and external committees, task forces, community agencies and related bodies, including appropriate professional associations and as otherwise assigned by the EOI Director.

Interacts effectively with local target communities including school boards, public school administrators, counselors and teachers, as well as educational opportunity programs such as TRIO programs, community agencies, and related organizations.

Serves as a member of the EOI Management Team, assumes shared responsibility for the overall success of EOI, and performs other duties as required by the EOI Director.

Required Qualifications*

  • A combination of education and experience equivalent to a Master’s degree from an accredited institution, as required by the funding source.
  • Must have at least two (2) years’ experience in secondary and/or postsecondary education as an instructor, counselor, and/or administrator.  This must include at least one (1) year experience as an educational administrator in a secondary or postsecondary institution or as an administrator of an educational program in an established agency. 
  • Must have at least one-year administrative experience in staff hiring, orientation, supervision, training, and evaluation.
  • Must have at least one-year experience in administering programs and/or providing direct student services for adult learners.  Must have a working knowledge of how adults differ from children in their learning process, how higher education differs from K-12 education, and how the education process affects a broad spectrum of learners.
  • A minimum of one-year experience with educationally underprepared students at the college level; demonstrated thorough understanding of the characteristics and needs of the low-income and first-generation college students; and broad and significant experience with underrepresented minorities at the postsecondary education levels.
  • Proven ability to develop short and long term planning coupled with day-to-day operational management skills, and the ability to establish goals and objectives, directives, policies, practices and procedures necessary for the effective and efficient operation of the assigned programs.
  • Must have strong writing and general communication skills; proven ability to generate various types of proposals, reports, evaluation studies, and general correspondence; and the ability to make effective and high quality oral presentations.
  • Must have the maturity and self-discipline to assume demanding and comprehensive administrative, educational, instructional, and counseling responsibilities.
  • Demonstrated skill in respectful, sensitive communication with people who are diverse in their cultures, language groups and abilities
  • Skill in the use of a variety of software to create spreadsheets, reports, correspondence, and other written materials
  • Skill in training and leading the work of others
  • Experience with the organization and implementation of various complex office procedures and forms

Desired Qualifications*

  • Two or more years’ experience managing comparable college programs for low-income and first-generation college students; and broad and significant experience with underrepresented minorities at the secondary and/or postsecondary education levels.
  • Two or more year’s administrative experience in staff hiring, orientation, supervision, training, and evaluation within educational programs.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Application Deadline

This position will be posted until filled however, for best consideration you are encouraged to apply by September 13, 2018. 

Please note also this job may be removed from posting boards and filled anytime after the minimum seven days posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.