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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Pathology, Office of the Chair, is seeking qualified candidates for the position of Administrative Specialist Senior, supporting the Chair.  The successful candidate will provide executive level support to the Chair, with strong attention to detail and adaptability, as well as supervision over several administrative support staff, who provide support for research programs within the department.

Responsibilities*

Executive Support:

The Administrative Specialist provides comprehensive administrative support for the Chair of Pathology: managing the calendar of the Chair, ensuring there is efficient use of his time and deadlines are met; responsible for high-level department conferences and events that promote Pathology and have potential interactions with alumni and donors; responsible for the gathering of data and agenda item materials for departmental and institutional meetings; drafting and editing letters and documents; creating complex presentation materials and providing meeting summaries; coordinating travel; other duties as assigned.

Administrative Lead:

The Administrative Specialist is a senior member of the editorial team which publishes an annual newsletter, Inside Pathology. The publication provides a critical link to Michigan Medicine’s Development and Communications groups, Pathology alumni, faculty, staff, patients, and donors.  The Administrative Specialist  is a point person in the Office of the Chair for website stories, social media, and breaking newsThe Administrative Specialist works collaboratively with the Department's Director of Communication and Senior Writer to publish the annual report.  The Administrative Specialist coordinates the Chair's section for the department's annual report; ;assists the Director of Communications with communications to Vice Chairs, Division Directors and department faculty regarding the guidelines for annual reporting;and reviews and edits all division reports to compile it into a comprehensive report. 

Supervisory Role:

Supervise several members of Pathology's administrative support staff, who provide extensive support for research programs in the department.

Required Qualifications*

  • Bachelor’s degree, or equivalent combination of education and a minimum of :
    • Senior Level - 5 years of related experience
    • Intermediate Level - 3 years of related experience.
  • Exceptional interpersonal skills and the ability to work independently with minimal supervision.
  • Exceptional organizational, written and verbal communication skills.
  • Excellent command of Microsoft Office Suite
  • Ability to work and build professional relationships with faculty and staff at all levels.

Desired Qualifications*

  • Knowledge of University of Michigan policies and procedures.
  • Experience in an academic setting.
  • Experience in executive level support.
  • Experience supervising staff

Work Schedule

Monday - Friday, Days

Work Schedule

North Campus Administrative Complex, Ann Arbor. 

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.