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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Reporting to the Manager of Graduate Education, the Administrative Coordinator/Project Coordinator will work on graduate education initiatives in the College of LSA, particularly focusing on recruitment of prospective graduate students, support initiatives that improve the experiences of graduate students, and provide high-level engagement to LSA graduate programs. In addition to working with the Manager of Graduate Education, this role will assist with projects on behalf of LSA Associate Deans, as well as collaborate with staff and faculty in LSA graduate programs, staff in Rackham, and other campus units.


Primary Duties include, but are not limited to:

  • Serve as a resource for department staff and faculty, solving complex problems related to student academics, funding, and general student affairs issues
  • Plan and execute Preview prospective student visits on campus as well as other similar events
  • Assist with graduate student services staff organization (LGRAD) and coordinate related programming and events
  • Assist with launch of Diversity, Equity, and Inclusion initiatives for LSA Graduate Education, collaborating with Rackham, LSA departments, and other units, and participate in many aspects of DEI outreach and activities
  • Assist in the recruitment of prospective graduate students by working with departments and Rackham on recruitment strategies, collaborate with other UM school/college representatives on campus-wide recruitment activities, follow up with prospective students, and attend national recruitment events as needed
  • Prepare written communications (email, PowerPoint, etc.) to convey college policy and information, new initiatives, and administrative updates to faculty and staff in LSA units and respond to requests for information
  • Coordinate documents submitted for the LSA New Degree Program review process, tracking various stages of completion
  • Serve on committees and project groups as necessary
  • Onboard new student services staff by providing orientation meetings, oversee updates to email communication groups and related records, and develop staff training materials
  • Provide content for graduate education websites (faculty/student)
  • Assist with Rackham Program Reviews, using several data points to prepare graduate program summaries for use by Associate Deans and Manager of Graduate Education in advance of meetings
  • Track requests, create communications for awards, and follow up on payments for the Graduate Student On-campus Events Funding program
  • Use a variety of methods to research solutions to questions from Associate Deans, staff and faculty in LSA units pertaining to graduate education

Some travel, as well as work on evenings and weekends, is required.

The target salary range for this position is $37,000-$47,000. The actual salary offered may be higher based on the qualifications and experience of the selected candidate.

Required Qualifications*

3-5 years of experience in an academic setting preferably at the University of Michigan.  At least two years of experience with Windows operating systems, MS Office suite, Google suite, M-Pathways including Business Objects, and Adobe Acrobat Pro. Must have an ability to exercise initiative, analytic skills, independent judgment, diplomacy, and a positive service-oriented attitude as well as excellent communication, interpersonal, and organizational skills. Must have demonstrated ability to work independently as well as within a team. Strong attention to detail and proofreading skills are required. Excellent computer skills and experience with web-based systems, word processing, databases, data management, and basic spreadsheets are a must. Ability to relate well with diverse students, faculty, and staff.  Excellent work ethic and attendance pattern. Ability to handle sensitive and confidential information.

Desired Qualifications*

Bachelor’s degree or equivalent combination of education and experience.  Familiarity with a University of Michigan graduate program is strongly desired.  Demonstrated commitment to diversity and inclusion.  Advanced knowledge of MS Word, Excel, Google Calendar and Google Drive (documents, spreadsheets, and forms), Access and SharePoint.  An ability to create infographic presentations desired, as well as project management skills. Familiarity with University, LSA, and Rackham policies, procedures, and programs, particularly as they relate to graduate students.

Additional Information

The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.  

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: 

  • Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. 
  • Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.