How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the positions available and outline skills and experience that are directly related. Please note, there are two positions being filled through this posting. Applicants applying will be considered for both positions unless a preference for only one of the positions is indicated in the cover letter.
The College of Literature, Science and the Arts, Office of the Associate Dean for Undergraduate Education (UGED) is hiring two business administrators to join our administrative team. They will provide operational support and guidance on fiscal, HR, and related administrative policies for two groups of 8-9 units each, and assist the UGED Chief Administrator with Division wide administrative projects and concerns. One of the positions will provide support to the Assistant Dean of the STEM Unit Cluster and Curriculum Support activities and the other position will provide support to the Assistant Dean of the Engagement Unit Cluster within the LSA Undergraduate Education Division. The Division includes twenty plus academic and academic support units from across the College, dedicated to student exploration, engagement and learning. We offer curriculum and advising support as well as instructional support for both students and faculty. The division also houses the LSA Curriculum Committee, Applied Liberal Arts and the University Courses Division. Many of our academic enrichment programs feature high impact educational experiences, such as study abroad, undergraduate research and civic engagement. We also serve as an incubator for curricular and co-curricular innovation. These positions are a key part of the Senior Administrative Team and will report to the Chief Administrator for Undergraduate Education. Together we pursue a mission of academic excellence and administrative creativity with a commitment to diversity, access, equity and inclusion for the students served by the Division and the faculty and staff who advise, teach, guide and support them.
Financial Resource Responsibilities
Provide strategic guidance to an UGED Assistant Dean and a cluster of 8 to 9 of the Division's units for financial and budget matters in the Undergraduate Education Division, working in conjunction with a team of LSA Finance staff located within the Dean's Office and the UGED Chief Administrator. The collective effort of this team supports the directors and administrative staff of the assigned units. In conjunction with this team the Business Administrators develop and provide training on fiscal tools, policies and practices, with the goal of unit self-sufficiency on routine administrative tasks. Provide advice on arising needs, and oversee the provision of financial and other research related reports to their assigned units in Undergraduate Education. Serve as liaison between the Office of the Associate Dean and the assigned UGED units for funding transfers from discretionary accounts. Other duties include preparation of annual budgets in collaboration with the units and monitoring the status of budget allocations. Use quarterly reports to manage department accounts, prepare financial reports, establish controls to maintain budget adherence and to ensure compliance with project/grant regulations. Audit and approve business transactions; coordinate and assist in planning major purchases; provide the Directors with periodic overviews of the financial condition of accounts; and advise on optimal uses of financial resources for planning, management discussions and decision making. Provide strategic advice and counsel to the Assistant Dean and assigned unit Directors on financial, budgetary and staffing issues. Work in conjunction with the Business Administrative team to implement and provide oversight for financial policies and procedures, maintain written policies and procedures for internal control purposes, review management reports on a regular basis,and monitor areas of concern and assure that activities are in compliance with governing rules and policies. The Business Administrator collaborates with the LSA Finance team assigned to the Division of Undergraduate Education in completing the gap analysis and sub-certification for their assigned units.
Human Resource Responsibilities
Work with the LSA UGED Human Resources team, UGED Chief Administrator, Assistant Deans and Directors on human resource matters including hiring, training, and compensation rate recommendations; performance management and performance concerns; and appointment changes. Provide operational and administrative guidance in a collaborative, team oriented environment with support for professional development of administrative staff in the units; collaborate on the development of job descriptions for non-academic positions in the units; review positions for appropriate classification and compensation level; provide administrative support for recruitment/searches for open positions in assigned units including oversight for procedures related to recruitment, promotion and appointments. Serve as a liaison to the UGED HR team, which provides resources for Undergraduate Education units on a variety of HR activities (recruitment, employment and labor relations, compensation, employee and organizational effectiveness). Provide support and guidance for the assigned units’ performance evaluation process and maintain a program for self-development in conjunction with the Chief Administrator for Undergraduate Education.
Divisional, School and University Responsibilities
Participate in long-range planning activities for the Undergraduate Education Division and assigned units in conjunction with the Senior UGED Business Administrative Team, particularly in terms of organizational structure of staff and resource use, including the exploration of shared staffing arrangements, as well as evaluation of financial allocations across units. Provide guidance to Assistant Deans and assigned units on the interpretation of University and College policies and procedures. Provide oversight for pre and post award research administration activities. Coordinate and develop cross unit research funding agreements. Represent the Office of the Associate Dean for Undergraduate Education on College-wide committees, as assigned, and work directly with the Chief Administrator on convening and leading the Business Operations Leadership Team (BOLT) group, which includes administrative staff from across the Undergraduate Education Division. Provide special project support for the Chief Administrator, Assistant Deans and the Senior Management Team: Manage special projects, as directed, including research and investigation of issues, and development of solutions with agreement from units and staff. May include some direct work with a range of exciting student organizations that have entered into partnerships with the College.
- Bachelor's degree or equivalent is necessary, with advanced degree preferred
- 2 or more years of supervisory or human resource experience
- 2 or more years of strategic planning experience
- 1 or more years of developing and managing budget controls and analyzing financial data
- At least 2-3 years’ of progressively responsible administrative work in a higher education environment
- Experience in helping units through transitions, managing staff, change management, and working within a collaborative administrative structure
- Ability to build trusted relationships within and across organizations
- Excellent interpersonal and leadership skills
- Strong organizational skills and attention to detail
- Ability to work independently and interactively as part of a team
- Excellent verbal and written communication skills
- Must demonstrate a collaborative, proactive and goal oriented approach to administration practices
- Ability to serve as an effective partner to the Chief Administrator, Assistant Deans and Directors
- 5-7 years’ of progressively responsible administrative work in a higher education environment
- Knowledge of UM/LSA policies and procedures strongly preferred
- Proficiency in MS Word, Excel, Access, and Google
- Familiarity with central database data access via Business Objects or similar application
- Experience in using the M-Pathways systems for general ledger, student services and human resources functions
- Experience in a research environment in conjunction with grant / contract proposal preparation
- Knowledge of immigration related requirements for employment
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.
To learn more about diversity, equity, and inclusion visit http://lsa.umich.edu/lsa/about/diversity--equity-and-inclusion.html
To learn more about LSA’s Guiding Principles visit http://lsa.umich.edu/lsa/faculty-staff/human-resources/lsa-staff-guiding-principles.html
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
- Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
- Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.