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Job Summary

The Taubman College of Architecture and Urban Regional Planning is seeking a creative research administrative specialist to provide project account and budgeting support to faculty and administrators at all stages of the grant process, including pre-award preparation and submission of research and grant proposals to post-award grant administration and close out.

The Research Administrative Specialist is a key member of the Taubman College Finance Office. They will primarily support the needs of a varied research project community. As the research financial liaison for faculty and staff, the Specialist will support the administration of sponsored research proposals and projects as well as assist the Taubman College finance team on related tasks.

This role requires excellent interpersonal skills, an ability to collaborate with colleagues at all levels and within multiple University offices. The ideal candidate is adept, innovative and solution oriented. Candidates will need to attend to detail, exhibit sound judgment, follow work through to completion, and meet high work standards.

Responsibilities*

  • Perform pre-award administrative activities in a supporting role for our project investigators.  Activities include but are not limited to: assist with budget preparation, review project proposals for completeness and compliance with sponsor requirements, proposal approval form preparation, build and foster relationships with other units, faculty, and sponsors, prepare support documents as needed, and provide general support for internal and external grant proposal submissions.
  • Perform post-award administrative activities including account monitoring for timeliness and compliance, prepare and update project workbooks, reconcile monthly sponsored research accounts, prepare Post Award Change Requests, process budget reallocations, and effort change requests, provide updated reports and reporting timelines to project investigators.
  • As a member of the Taubman College finance team, provide financial and administrative support, as needed to support members of the College community. Duties may include, but are not limited to: processing journal entries, bank deposits, reimbursement requests, assist with PeoplePay payments, and vendor invoices, reconcile non-sponsored accounts, research and resolve payroll issues, assist faculty and staff with Concur reports, prepare various reports based on faculty/administration request, and special projects as assigned.
  • Participate in continuous process improvement efforts. Help document best practice processes and procedures for contract and grant administration.

Required Qualifications*

  • Bachelor’s degree in Accounting or Finance and 2-3 years of experience.
  • Demonstrated proficiency in Microsoft Office, e-Research, M-Reports, M-Pathways, Concur, and Business Objects.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Strong verbal and written communication.
  • Proven organizational skills that reflect ability to analyze data and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Ability to work professionally and effectively with faculty, students, and staff.
  • Commitment to diversity, equity and inclusion and ability to work with individuals or groups with diverse backgrounds.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Strong interpersonal skills and the ability to build relationships.
  • Positive attitude and customer service orientation. 

Desired Qualifications*

  • Experience working with a variety of sponsors including industry, federal agencies, cooperative groups, and foundations. Solid understanding of sponsored projects, particularly the aspects of research finances, and reporting requirements.
  • Experience with pre- and post-award research administration within the University of Michigan or similar academic research institution.
  • Knowledge of UM financial practices and processes strongly preferred.
  • Ability to assist faculty in identifying alternative sources of grant support or other sources of funding.

 

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.