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Job Summary

Coordination of the administrative and clinical research projects and activities for the Department of Surgery, Section of Pediatric Surgery Research Program. Responsible for providing clerical support for the day to day activities of the research program and the research team. In collaboration with the research team will provide administrative support for a variety of research projects, prepare reports, facilitate project planning, and collect/maintain records. Will ensure regulatory compliance for projects or ongoing programs by tracking training and education certifications both during onboarding and on an ongoing basis.  

Responsibilities*

  • Provide student and volunteer coordination including maintaining schedules, monitoring and approving time, schedule changes, assigning training modules, tracking training records, and delegating access appropriately.
  • Provide event and education coordination by maintaining a calendar of research education and opportunities pertinent to research staff, fellows, and faculty, track training attendance, obtain feedback on courses attended. Plan events as needed for training not available or as specialized training is required.
  • Provide administrative support by creating administrative documents, organize files, maintain electronic and paper filing system, maintain and organize MBox, prepare meeting agendas, meeting space reservations, and food/drink orders.
  • Order supplies including office supplies, software, and computing devices as needed (with approval).
  • Ensure training modules for research team are current and assign training modules as needed including PEERRS, IATA, HIPAA, CITI/GCP, inform staff of training opportunities, and assists with orientation records and onboarding.
  • Provide support and delegate access as needed for research team including network access, calendaring, key/ID, TATUM, RedCap, MiChart, and MBox.
  • Maintain appropriate access across systems (eResearch, shared drive, MBox) for study staff to access the research projects and files for which they have approval.
  • Project planning for study start up including assessing resources needed for study start up and study maintenance.
  • Development of RedCap database(s) for data collection, data entry, and report creation.
  • Track metrics including maintaining a list of publications and presentations for fellows and faculty within the section.
  • Assist with account reconciling and development of program budget.
  • Assist with study staff effort tracking.
  • Coordinate requests for shadowing including filling out appropriate paperwork required for observers.
  • Enter study visits on the calendar.
  • Collect data and/or audit data as assigned.
  • Conduct screening and or study visits as assigned.
  • Other duties as assigned.

Required Qualifications*

  • Previous experience with administrative responsibilities preferably in a medical setting.
  • Ability to work with minimal direction and supervision.
  • Able to demonstrate strong customer service skills.
  • Possess excellent verbal and written communication skills.
  • Good computer skills and ability to collect data from ERM and audit data.
  • Ability to understand medical documentation.
  • Must be an active team player and able to work independently.
  • Strong organizational skills and ability to prioritize tasks are required.
  • Exhibits professional and positive image when interacting with patients, faculty and staff.

Desired Qualifications*

  • Previous experience in an administrative and/or research role.
  • Experience with MiChart is desired.
  • Bachelor’s degree.

Additional Information

This position is a 0.6 FTE (24 hours per week) appointment. 

Supervision Received:

General program direction is received from the Section’s Director of Clinical Research. Direct supervision is received from the Pediatric Surgery Administrator and the Section’s Clinical Research Lead.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.