How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Candidates who fail to meet this requirement will not be considered for the position.
This is an exciting opportunity for someone interested in an upwardly mobile career path in higher education—one that will encompass diverse skill sets, multiple roles in an administrative team, and expanding forms of responsibility. The Department of History at the University of Michigan is one of the finest and largest History departments in the world, consistently ranked in the top half dozen programs, and the Executive Assistant serves as a critical member of the History Chair's administrative team. This role has two main components: 1) Provide high-level support to the Chair, Associate Chair, Executive Committee, and Chief Administrator, and 2) Serve as a lead coordinator for the department’s largest and most important initiatives.
Key skills and attributes required for this position include:
- An individual that embraces the mission and vision of LSA and the UM Department of History.
- An individual who demonstrates the principles of integrity & trust, accountability & sound judgment, collaboration & innovation, and positive & engaged community.
- High-level administrative experience in an academic setting, preferably at UM or a comparable institution.
- An innovative and agile approach to work in every context.
- An ability to learn quickly and manage projects in a growing and rapidly changing workplace
- An ability to multi-task and be proactive, often supporting a wide variety of diverse assignments with a high degree of composure and collegiality.
- An approach to work than combines initiative, discretion, accountability and sound judgment regarding sensitive and confidential matters.
- Demonstrated excellence in writing and editing skills (with related experience drafting grant applications and funding proposals highly desired).
- Demonstrated savvy in relation to digital environments—and an openness to learning new software tools as those environments change.
We are a diverse intellectual community dedicated to excellence through research and teaching; learn more about the department at www.lsa.umich.edu/history/.
Responsibilities include but are not limited to the following:
Strategic partner with the Chair’s Office to:
- Hire, promote, and retain the very best History faculty in their fields. Manage processes in faculty life cycle such as award and professorship nominations, leaves, promotion reviews, modified duties, sabbaticals, and postponements.
- Compose and initiate original correspondence requiring interpretation of policies; prepare, edit, and type confidential and sensitive reports and correspondence for the Chair.
- Create travel itineraries and coordinate all travel-related arrangements for faculty job candidates.
- Effectively maintain Chair's calendar and avoid conflicts in the schedule, coordinating meetings on his/her behalf.
- Manage communication and dissemination of information within the administrative team, as well as to the department at large.
- Prepare agendum, and distribute weekly executive committee and monthly departmental faculty meeting agendum; follow-up on discussions and/or directives from those meetings to see that appropriate actions are initiated.
- Plan and coordinate meetings.
- Work as a team with highly-skilled staff in a fast-paced environment and foster a positive and engaged community. Model and inspire a positive, creative environment that cultivates learning and curiosity.
- Perform other duties as assigned in order to support the long-term goals and objectives of the department.
Lead role in the department’s highest priority projects:
The rapidly shifting challenges of the twenty-first century demand a broader range of skills from a history department like ours—skills more fully focused on real-world problems and multiple audiences beyond academia. To these ends, UM History is launching major initiatives in public engagement and career diversity—initiatives that will fundamentally transform the ways in which we write, teach, mentor, and contribute to the public good. These multi-year projects encompass three major goals: 1) we want to make our work more visible to the world at large through film and television documentaries; digital platforms like podcasts and electronic exhibitions; op-ed pieces and social media; and other cutting-edge forms of public engagement; 2) we want to create new models of teaching history that inspire collaboration, look outward beyond our classrooms, and contribute archivally based knowledge to some of the major social and political questions of our time; 3) We want to offer a broader range of learning experiences for U-M History students, providing them with impressive dossiers by the time they graduate and positioning them for future success in the world at large.
The EA will work with the Chair and others within the department to draft proposals and engage with donors, alumni, and strategic partners in a wide variety of institutional settings (industry, non-profits, foundations, government agencies and academia) for these and other innovative programs at the heart of our current mission.
This position requires an extremely high level of organizational skills and a high degree of confidentiality. Outstanding interpersonal as well as communication skills are required. Must be a fluid writer able to draft and edit multiple forms of documents (including grant applications) for the Chair. The successful candidate will have the ability to work effectively and sensitively with a diverse group of students, faculty and staff and to handle sensitive and confidential materials and situations as well as value differences.
Because much of this work now moves through digital environments, we require a high level of proficiency with information technology applications including spreadsheets, presentation software, and word processing. In particular, we seek expertise in all Microsoft Suite software, Adobe Acrobat and InDesign, Google applications, web editing, and demonstrated motivation to find and use new software to enhance our major projects. The ideal candidate will consistently seek innovation and collaboration with original thinking and risk-taking to find fresh solutions.
We require a demonstrated high level of critical thinking, problem solving, and decision-making. The successful candidate must be a self-starter; must be able to set priorities and handle multiple assignments and deadlines; must learn quickly and stay calm in the face of concurrent tasks; and must possess evidence of successful adaptation to change and display excellent judgment while operating in a highly professional manner. The History Department depends on our staff to work successfully in a team environment, as well as work independently with minimal supervision. Because this position regularly sends out official documents on behalf of the Chair and department as a whole, a high degree of attention to detail and accuracy is a must. We are looking for someone who shows the desire to identify opportunities for changes to processes, procedures and duties, as well as a willingness to assume additional responsibilities. A successful candidate will be proactive in all aspects of the position—at once imaginative and able to think outside the box. At the same time, we require a demonstrated ability to exercise a positive service-oriented attitude; exercise solid judgment; and handle challenging situations with tact and diplomacy.
Lastly, the successful candidate will be required to occasionally flex their hours in order to attend evening events or to meet upcoming project deadlines.
- A Bachelor's degree or higher in a relevant field is highly desired.
- At least 5 years of administrative support to an upper level manager/executive is desired, preferably in an academic setting.
- Experience writing proposals for funding highly desired.
The target salary range for this position is $55-60K. The actual salary offered may be higher based on the qualifications and experience of the selected candidate.
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.
To learn more about diversity, equity, and inclusion visit http://lsa.umich.edu/lsa/about/diversity--equity-and-inclusion.html
To learn more about LSA’s Guiding Principles visit http://lsa.umich.edu/lsa/faculty-staff/human-resources/lsa-staff-guiding-principles.html
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
- Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
- Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.