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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Climate and Space Sciences and Engineering in the College of Engineering is seeking a Research Process Coordinator. For more than 60 years, AOSS has been contributing to the development of atmospheric and space sciences through research sponsored by NASA, NSF, DoD, DoE and other governmental agencies. Currently, CLaSP is contributing almost $20M annually to the University's research endeavors. As part of the College of Engineering, CLaSP uniquely combines science and engineering, offering an integrated view of Earth and space for climate studies, planetary science, instrumentation and large-scale modeling. For more information about the department and areas of research, please visit


Post-award research administration: Provide comprehensive support as the single point of contact for research administration for a group of assigned CLaSP faculty and/or a research center. Monitor project budget status prospectively, initiating changes as needed. Review expenditures and actions in accordance with budgetary considerations and university and sponsor regulations. Reconcile to statements of activity or review reconciliations. Provide financial reports to PIs, department, and sponsors. Develop complex long-term funding and spending plans, staffing matrices, and projections for multiple scenarios. Interpret university, federal, and other sponsor policies, and advise on their implications, recommending various possible courses of action. Closely monitor personnel effort on projects, and plan in accordance with university and sponsor policies. Work with department, college and central office staff to resolve financial, HR and payroll issues. Monitor financial and technical reporting and other contractual requirements; prepare and submit contractor reports per award. Set up new awards, including sub-PGs, subcontracts, consulting agreements and cost sharing. Prepare/review appointment change requests, budget changes,  journal entries, and invoices. Track invoicing and payments and ensure compliance with award terms. Perform all required project closeout actions, including review and resolution of FSRs. Maintain current project records in department and university databases. Maintain detailed project files.

Pre-award research administration: Provide comprehensive coordination of all administrative aspects of proposal submission, including major research center proposals. Prepare all components of proposal administrative package, and compile and submit completed proposal package. Work closely with faculty, staff and students in proposal planning. Produce complex budgets and detailed narrative justifications and costing documentation to meet sponsor requirements. Collect required administrative documents and information. Coordinate submissions with multiple departments, universities, corporate partners and consultants. Maintain reliable tracking for multiple iterations of budget and other proposal documents. Ensure compliance with all applicable sponsor and university requirements, regulations and deadlines. Serve as liaison with sponsor, collaborators, and ORSP. Guide and track submissions through university and sponsor systems. Archive detailed proposal documentation upon completion. Maintain current proposal records in department and university databases.

Financial and general administration: Manage non-sponsored funds on behalf of faculty and department, including but not limited to general, discretionary, startup, gift, designated, equipment and recharge funds. Provide analysis of expenditures from the past fiscal year and year-end projections, and ensure compliance with all recharge guidelines. Provide financial and proposal activity reports to departmental administration. Maintain current and pending support documentation for assigned faculty. Contribute to training and development of regular and temporary staff. 

Other duties as assigned. Maintain up-to-date training in relevant M-Pathways modules, Business Objects, and other U-M tools and resources. Attend College and ORSP research administration meetings and workshops. Keep informed of changing federal, sponsor, and U-M requirements, policies, and procedures. Participate in departmental, college, and university committees. Act as back-up support for other finance staff to assist faculty and students with pre- and post-award issues as needed.

Required Qualifications*

Bachelor's degree. 3-4 years of progressively responsible experience in pre- and post-award sponsored research project administration of both grants and contracts.

Experience with proposal submission to a variety of federal agencies, including NASA and NSF. Exoerience using such systems as NSPIRES, Fastlane and

Experienced and proficient with MS Excel and Word. Able to use these programs efficiently and accurately.

Superior interpersonal skills. Ability to communicate effectively and follow written and verbal instructions, working with a very diverse group of colleagues, faculty, staff, students and visitors including seeking information when resources to train/teach are not available. Able to work effectively as a member of a team and collaborate with others.

Demonstrated superior analytical and organizational skills, including high level of accuracy and attention to detail while exercising good judgment. Proven ability to set priorities, exercise initiative, work simultaneously on numerous projects and meet/negotiate deadlines. Proven ability to function productively in an ever-changing, high stress, fast paced environment with numerous interruptions.

Demonstrated ability to adapt to change, improve service, increase efficiency and productivity. Able to learn quickly and adapt to new administrative policies and new computer software and technologies as necessary.

Desired Qualifications*

Experience with Wolverine Access, M-Pathways financial components, eRPM, Business Objects, M-Reports and Concur. Able to retrieve and understand M-Pathways HR appointment data and student financial data.

Broad knowledge of U-M/College of Engineering policies and procedures, especially in the areas of sponsored projects and general funds management, human resources, procurement, travel/hosting, and recharges. Completion of U-M RAIN training and PEERRS certification.

Additional Information

Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do.  Information about our vision, mission and values can be found at: .


The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering  component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at:

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled at any time after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.