The Office of Financial and Human Resources (OFHR) at the College of Pharmacy seeks a Purchasing Clerk Intermediate to perform a comprehensive variety of procurement, purchasing, and other general financial support tasks. The chosen candidate must be experienced working in a dynamic, fast-paced environment, have the ability to manage a large workload, provide high quality customer service, and efficiently complete tasks in a timely manner.
The responsibilities of this position include but are not limited to:
Provide excellent customer service to faculty, staff and students; create purchase requisitions based on requests; instruct colleagues on creating Marketsite baskets and procedures regarding purchasing issues; ensure funds are handled correctly by University standards; place routine, non-routine and rush orders; place specialized and moderately complex orders requiring quote and sole-source documents; update orders in the internal purchasing system in real time to allow labs and financial staff to check order status and updates at any time.; leverage internal systems and data to answer questions. Investigate late shipments and delinquent orders of supplies, materials and equipment purchased; follow-up and close-out on existing purchase orders; update individuals initiating orders of any delays of more than one week and/or out of stock situations.
Complete forms related to foreign purchase transactions and wire transfers for both foreign and domestic payables; work with Supplier Maintenance to establish or update vendor data collecting all documentation needed; process payments as needed; processes travel reimbursements.
Serve as a liaison between the OFHR and the Shared Service Center (SSC) to resolve Procurement and A/P issues. Act as a point of contact and liaison with vendors; communicate A/P address change with vendors and make sure all invoices are routed to the SSC.
Coordinate the annual scale recalibration and pipette cleaning services with laboratories and classrooms.
Provide basic accounting/administrative/clerical support to the OFHR; maintain record logs as a part of the internal controls processes; trouble-shoot erroneous transactions as assigned; advise financial staff of potential concerns as necessary; perform other financial duties as assigned. Maintain OFHR files adhering to record retention policies; maintain kitchen and office supply stock for the College; act as a liaison for copy machines and other like resources/equipment; perform filing and copying; provide backup for co-support staff; perform other administrative/clerical tasks as assigned.
Provide general assistance to OFHR walk-in traffic including faculty, students, staff and visitors.
High school diploma or equivalent is necessary. Attention to detail and accuracy is essential; excellent verbal and written communication skills; strong organizational skills; able to multi-task, set priorities and work independently as well as part of a team with a strong commitment to providing excellent customer service; ability to work effectively with a diverse group of faculty, staff and students; computer competency for word-processing, spreadsheets, database, and data retrieval programs in a file-server environment.
At least 2 years of professional experience in an academic department and/or research environment. Experience with university M-Pathways systems (financial and procurement), concur, and Business Objects or similar systems, i.e. PeopleSoft; experience with purchasing related to sponsored research; knowledge of University and College of Pharmacy policies and procedures; experience working directly with faculty.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.