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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Surgery maintains a robust portfolio of research that is made up of basic, translational, health services and clinical projects. External research funding for the current fiscal year is approximately $35M, and we submit roughly 250 new proposals each year. Our funding comes from many different funding sources, including the National Institutes of Health, Department of Defense, foundations, professional societies, and industry sources. We are seeking a Contract and Grants Specialist who can act as a business partner to our faculty in order to support our research mission.

This position will be a combination of both pre- and post-award duties. The incumbent will become part of a 10-person team that is dedicated to providing solid support for grant submissions and post-award accounting, research facilities management, and research procurement.


Pre-award:   The individual holding this position will serve as the primary pre-award resource for faculty, assisting them in applying for grants and other sources of research funding.

  • In conjunction with the Principal Investigators and project team, develop budget, budget justification, and other non-technical forms to be submitted to the sponsoring agency
  • Read and interpret sponsor and University guidelines
  • Collect and assemble all required documents for the grant proposal
  • Coordinate timely routing of proposals through the institutional approval process  
  • Maintain appropriate communication between faculty, department, Medical School, and ORSP

Post-award: For an assigned group of sponsored projects

  • Monitor and reconcile accounts, and investigate discrepancies
  • Provide faculty with monthly reporting and projections using UM modules for eReconciliation, Business Objects and MReports.
  • Manage research grant account activity for compliance issues, budgetary restraints and payroll discrepancies
  • Consult with Sponsored Programs and other internal offices to resolve problems, solicit information, and prepare recommendations and initiate corrective action when needed
  • Resolve and respond to inquiries from faculty, staff, students, other departments and vendors regarding account status, expenditure approval, and funding restrictions
  • Assist faculty with progress reports, prepare journal entries, budget reallocations, and DBE’s

Required Qualifications*

  • Bachelor’s Degree in Business Administration or equivalent education and work experience.
  • At least 2+ years of grant and contract or higher level financial activities experience
  • Incumbent is expected to learn and keep abreast of policies and procedures from sponsors and University of Michigan.
  • Must have strong computer skills and exceptional interpersonal skills.
  • Ideal candidate is able to work well with others and independently, has a high level of resourcefulness, motivation, accountability, and the ability to think analytically.
  • Attention to detail, meeting deadlines, and a displaying a service-oriented attitude are essential.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.