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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Work Management Department within Facilities and Operations is seeking a Facilities Maintenance Planner with a strong mechanical background, including chillers, cold rooms, rooftop units, humidification systems and equipment, cooling towers, gas fired units, air handlers and HVAC controls. The function of the FM Planner is to improve workforce productivity and work quality through the planning and coordination of labor, parts, material, tools, equipment access, documentation, work area access, and any other items necessary for work planning purposes.



Create for the use of the maintenance work group, complete and accurate planned work. Work packages will include estimated craft-hour requirements, special skill requirements, drawings, manuals, special procedures, bills of material, materials, special tools or equipment, permit and inspection requirements, safety evaluation, and pre-job safety checklist. Utilize electronic job library to house detailed job plans. Break down complex work requirements into individual and logical steps via detailed job planning. Allocate time to Major Job Plans Steps in fractional hours to establish time scales that are reasonable; safety, quality and efficient action are paramount.
Based upon the detailed job plan, identify the required materials from internal materials acquisition or external suppliers. Should external suppliers be required, prepare the needed purchase orders and forward the completed documents to the Purchasing and or Material Coordination Role.
Based upon the detailed job plan, identify any required specialty services from external suppliers.  Prepare the needed purchase orders or release documents, and forward the completed documents to the Purchasing and or Material Coordination Role. Receive and review authorized work orders from the Facilities Service Center for completeness by identifying that required fields of information are not inaccurate or omitted. Correct and review as necessary based upon a field check of the work order at the work location. As required, conduct "field checks" associated with the equipment in the work order to gain a complete understanding of the task involved to obtain firsthand knowledge needed to prepare an accurate job package. As appropriate, meet with the Work Order Customer originator.
Review, monitor and prioritize all planned jobs for cost, quality and timeliness. Solicit feedback via the Tradesperson's Post Job Analysis form and take actions as appropriate in a timely manner. Coach and mentor peers, and share among peers newly found or developed skills, techniques and improvements appropriate to the University’s Facilities Maintenance Work Management Systems intent and effective execution.


Required Qualifications*

At least one year of experience in the following areas: Mechanical, Plumbing and Electrical
Experience working with trades classifications and/or functions including tools and materials, and task specific sequencing required for maintenance, repairs and preventive maintenance tasks
Prior use and interpretation of maintenance or facility maintenance union contracts and vendor contracts applicable to job task assignments
Prior experience in the use of safety measures and understanding of applicable regulations for construction and trades work
Prior positions that demonstrate ability to communicate with a diverse group (customer and co-worker)
Ability to apply the University of Michigan design guidelines and policies as required, during work planning
Demonstrated working knowledge of local, state and federal regulations including Bureau of Fire Safety
Demonstrated proficient use of various computer programs including and/or equivalent to Microsoft Project, Microsoft Office, (especially Excel), reporting tools and Computerized Maintenance Management Systems (CMMS)
Experience with interpreting blueprints, specifications, materials and equipment take-offs  
Ability to coordinate multiple planning tasks in a fast paced service or production environment
Accurate and acute written and oral communications skills
Must be able to fulfill the requirements needed to drive a University vehicle 



Desired Qualifications*

  • Five or more years of previous experience as a Facilities Maintenance Planner in a Facilities Management Organization or manufacturing industry

  • Two or more years’ experience in project management

  • Electrical Journeyman’s card or equivalent education up to a four year degree in a electrical field

  • Knowledge of the University of Michigan’s purchasing system including material ordering process, MPathways (PeopleSoft), Business Objects, and budget reconciliation

  • Three or more years’ experience in large complex organizations with exposure in facility maintenance management

  • Demonstrated proficient use with AutoCad

  • Possess positive attitude, collaborative and professional work ethic and work within a diverse group

Work Schedule

Monday - Friday 7am - 3:30pm


Additional Information

Facilities and Operations seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to sustain the excellence of the university, and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.


Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: 

  • Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. 
  • Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.