How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Utilities Department within Facilities and Operations is seeking a Utilities Planner with Electrical background. The function of the Utilities Planner is to support the Power and Lighting shop by having a dedicated resource focused on planning and executing work so that the workforce has everything needed to work efficiently. Activities include, planning, coordination, and facilitating work including labor resources, parts, material, tools, equipment access, documentation, work area access, or other items necessary to execute work.
This is a new, three (3) year term position that may be extended and may become a permanent position based on evaluation of future business needs.
Develop complete and accurate work plans for the Power and Lighting work group. Work plans include the required estimated hours to perform the work, labor skills, drawings, manuals, procedures, materials, tools, equipment, permits, inspections, details for utilities shutdowns, safety evaluation, and pre-job safety checklist. Provide as much detail as necessary for the work packages.
The steps included are as follows:
- Prior to planning, conduct a "field check" associated with the work to gain a complete understanding of the tasks involved and to obtain the firsthand knowledge needed to prepare an accurate job package. As appropriate, meet with the trades staff or customer.
- Break down complex work requirements into logical steps.
- Allocate time to Major Job Plans Steps to establish time scales that are reasonable to effectively perform work.
- Based upon the job plan requirements, identify the required materials and work with the internal materials acquisition or external suppliers to procure material. Should external suppliers be required, take the proper steps to initiate the purchasing process.
- Review plan with individual trade groups who will be performing work to ensure they have a complete understanding what is expected. Assure that the approach, materials, shutdown and details for the work is well understood and that any feedback the trades have are incorporated into the job plan.
- Solicit feedback from First Line Supervisor’s review of complete job plan and take actions as appropriate in a timely manner.
- Store plans in an electronic library.
- Prior to executing work, conduct a walk through of job with trades staff, coordinate shutdowns, if necessary, expedite materials and resolve questions.
- Monitor progress of the work and assist as necessary.
- Communicate progress to the shop team.
- Assist with response to emergent work.
- Assure proper close out of work order including job plan follow up meetings and final documentation (as-builts).
- Collaborate with shop First Line Supervisor, Scheduler, and Tradespersons throughout the entire planning and execution of the job.
- Participate in daily shop meetings, weekly scheduling meetings, and other meetings as appropriate.
- Regularly update information pertaining to the job in the CMMS system.
- Participate in regular training sessions for full use of CMMS.
- Participate in the implementation of Utilities shops process improvements as well as continuous improvement activities.
- Use Facilities and Operations process for managing maintenance work orders.
- Coach, mentor and share among peers newly found or developed skills, techniques, and improvements throughout the department.
- Demonstrate ability to develop and maintain positive relationships with internal and external stakeholders at all levels.
- At least five (5) years of experience with underground and building mounted outdoor lighting systems and/or working with similar equipment and systems.
- Educational requirement: Journeyman’s card or equivalent education of two year degree plus 8,000 hours of documented work experience in the Electrical field or a four year electrical engineering/ technical degree.
- Demonstrated ability to successfully plan and execute multiple projects in a dynamic utility system/industrial maintenance environment.
- Knowledge of portable generator operation and connection methods to low voltage distribution systems.
- Highly skilled at working with specific trades classifications and/or functions including tools and materials, and task specific sequencing.
- Extensive experience with specific safety requirements working with low voltage electrical distribution systems.
- Demonstrated working knowledge of (applicable) local, state and federal regulations and codes.
- Ability to apply the University of Michigan design guidelines and policies as required, during work planning.
- Experience with interpreting blueprints, specifications, materials, and equipment take-offs.
- Act in accordance with Facilities and Operations’ guiding principles of being proactive, respectful, collaborative, and solutions based.
- Prior positions that demonstrate ability to exercise tact and discretion in communicating with a diverse group (customer, trades union, contractors, peers, management group, etc).
- Demonstrated competency in the use of various computer programs including and/or equivalent to Microsoft Office and Google products (gmail, docs, sheets).
- Prior use of Computerized Maintenance Management System (CMMS).
- Accurate written and oral communications skills.
- Must be able to perform the full range of duties, with or without reasonable accommodation, in the classification in an environment that has high levels of heat and noise, and immovable obstacles.
- Five (5) or more years of previous experience as a Utilities Planner in a Utilities organization.
- Knowledge of the University of Michigan’s purchasing system including material ordering process, MPathways, Business Objects, and budget reconciliation.
- Considerable experience with outdoor building lighting sytems, street lighting systems, and underground construction methods.
- Extensive experience in sizing and installing temporary emergency generator feeds up to 350 KW.
- Experience directing resources and managing communication during an emergency response.
- Demonstrated proficient use of various computer programs including and/or equivalent to Microsoft Project, AIM / FMS, and various reporting software (Crystal Reports, BIRT, Tableau).
- Supervisory experience in a utilities organization.
The Utilities Power and Lighting shop is responsible for maintaining:
- Over 5,000 exterior building lights and more than 450 roadway lights
- More than 2,500 pedestrian pole lights (security poles) and over 65 miles of underground conduit for the pole lighting systems
- The electrical systems of 14 parking structures and over 800 surface parking lot lights
- 190 campus wide emergency phones
Facilities and Operations seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to sustain the excellence of the university, and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.