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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

This Data Control Intermediate Supervisor position is a cross-disciplinary position in support of the Facilities and Operations Engineering Data Management System (EDMS). The position requires the capacity to lead and supervise people, the records filing and organizational skills of a librarian, the technical capability to read and understand architectural prints and engineering documentation, and the IT capability to work with medium to complex algorithms in support of gathering and processing documents into and out of the EDMS and the maintenance of the EDMS system.


The successful candidate supervises employees who collect, review, and input documents and data into the EDMS. Ensures the accuracy and appropriateness of both input and output data by visual examination and/or balances to control figures and ensure the satisfactory condition of data input, output, and throughput. May be expected to code data and input data for computer processing. Identifies and resolves production related errors. Maintains and revises procedural lists, control records, and coding schemes/taxonomies to process source data. Employees may spend time performing many of the same duties as subordinate employees. Works with partners to determine department document storage and retrieval needs and develops execution plans to meet those needs. Will assist in developing training of subordinates and others who use the EDMS system. Will lead and direct the work of others in the EDMS team.

Required Qualifications*

  • Demonstrated experience and skills in identifying and resolving problems, including developing and recommending strategies for solutions and seeking direction and input from leadership and stakeholders.
  • Proven ability to multi-task, meet deadlines, and manage projects from inception to completion, including the ability to build consensus among stakeholders and balance competing priorities.
  • Strong communications and customer service skills, including experience working with a diverse constituency of administrators and staff.
  • Previous experience working within a large, complex organization, preferably within a higher education institution.
  • Possess positive attitude, collaborative and professional work ethic and work within a diverse group.
  • Requires a high school diploma or its equivalent and at least 5 years of experience in the field or in a related area.
  • Familiar with a variety of document management concepts, practices, and procedures.
  • Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. Capacity to lead and direct the work of others. A wide degree of creativity and latitude is expected.

Desired Qualifications*

  • Bachelor’s degree, preferably in a related field. Coursework or experience in architecture, facilities engineering/maintenance or design disciplines.
  • Supervisory experience working with a diverse cross-disciplinary team.
  • Experience with document management systems, or library science a plus.
  • Computer and database proficiency; with experience using Word, Excel, Excel formulas and macros, the Google suite of tools, and databases, preferably MS SQL.
  • Three or more years’ experience in large complex organizations with exposure in facility maintenance management.
  • Demonstrated familiarity with AutoCAD, Revit, or MicroStation.

Additional Information

Facilities and Operations seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to sustain the excellence of the university, and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:

  • Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
  • Providing support, direction, and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.