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Job Summary

The Department of Radiation Oncology is looking for an individual to lead the administrative support component of our Residency Program.

Responsibilities*

Provide administrative support for the Residency Program Director. Support includes: maintain calendars in Outlook, facilitate clinic closures, coordinate travel arrangements and prepare itineraries; prepare expense reports in Concur. Initiate, compose, and edit correspondence. Manage incoming phone calls.

General assistance in the  administration of the Radiation Oncology Residency Program, our Clerkship Program, Advanced Radiation Oncology Training Fellowship Program and provide administrative support to Residency Program Director, Associate Director and House Officers (11).  Support includes but is not limited to: assisting with recruitment, orientation, compliance, evaluations, budgeting, event planning and graduation. 

Special project work as specified.  Provide backup support to faculty and other administrative support staff as needed.  Similarly, cross-train with other members of the administrative support team.

Required Qualifications*

Bachelor's Degree or an equivalent combination of education and experience.   Must possess demonstrated ability to take initiative, work in team environment, prioritize, manage multiple assignments, and follow through on job responsibilities. Excellent verbal, written, interpersonal communication and organizational skills with attention to detail and accuracy required. Strong office computing experience required; advanced skills with Microsoft Office applications highly desired. Proven ability to assess and handle highly sensitive and confidential matters required. Effective time management, problem-solving and analytical skills are necessary; ability to consistently meet deadlines is essential.  Good telephone etiquette with ability to triage calls as appropriate.  Positive attitude with a focus on customer service.  Must be able to interact with a diverse group consisting of faculty, physicians, researchers, residents, affiliates, vendors, students and peers.  Proficiency with Microsoft Office 2010, Outlook and MiChart.  Knowledge of University of Michigan policies and procedures and familiarity M-Pathways.

Senior Level:

  • A minimum of four years of secretarial experience in a busy office environment.

Intermediate Level:

  • A minimum of two years of secretarial experience in a busy office environment.

Desired Qualifications*

Pcard management; and knowledge of UM policies and procedures preferred.  Knowledge of medical terminology.  Discretion with regard to confidential information and a strong understanding of departmental and institutional policies and procedures.

Work Schedule

Monday - Friday;  8:00 - 5:00 w/ a 1 hour lunch.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.