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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The individual selected for this position will provide administrative support that is confidential in nature to the Department of Anesthesiology.  This role reports to the Administrative Process Specialist and is responsible for processing HR transactional work, payroll and assisting with onboarding and off boarding of staff.  The ideal candidate will be a self-motivated person that is highly organized, comfortable managing multiple projects at once and possess great attention to detail.  Must have the ability to solve problems independently and meet deadlines on a consistent and timely basis.

Responsibilities*

  • Responsible for the Certified Registered Nurse Anesthetist (CRNA), CRNA Management, and Anesthesiology Administration payroll, including but not limited to, entering data, running reports and processing changes.
  • Monitor, review and adjust bi-weekly and monthly payroll including timekeeping, verification of accuracy for both exempt and non-exempt staff. Provide confirmation and review of financial/payroll related items in MPathways and Finance BI. Additional duties include employee follow up, error troubleshooting, and payroll corrections.
  • Detailed attention to payroll corrections triggered by daily schedule changes. 
  • Responsible for the submissions of FMLA and Leave of Absences.
  • Maintains and monitors FMLA, extended sick, and leave balances for all department staff, both Health System and Medical School.
  • Process appointment changes, special pay and terminations to ensure submissions are accurate and timely.
  • Will serve as a backup for CRNA scheduling, allocations, and daily revisions utilizing Qgenda scheduling program.
  • Assist with the onboarding process of all new and transferring staff as well as the offboarding of staff.
  • Maintain and conduct personnel and departmental blue folder audits ensuring information is accurate.
  • Monitor and track mandatories for CRNAs, techs and departmental staff and following up with employees and supervisors to ensure compliance.
  • Process tuition advances and reimbursements, following standard practice and departmental

    guidelines.

  • Cross cover other administrative assistants on an as needed basis.
  • Special assignments and projects as needed.

Required Qualifications*

  • Bachelor’s degree or equivalent experience
  • More than 4 years of progressive responsible administrative assistant experience in a customer service oriented environment.
  • Prior payroll experience.
  • Ability to do exceptional tracking, problem solve, pay attention to details and provide excellent and timely follow-up.
  • Strong computer skills with the ability to adapt to new technology and computer programs.
  • Outstanding organizational skills and ability to prioritize multiple tasks with competing deadlines.
  • Ability to exercise a high-level of initiative, discretion and judgment regarding sensitive and confidential matters.
  • Excellent interpersonal skills and the ability to work collaboratively with others in a team setting.

Desired Qualifications*

  • 5-7 years of administrative support experience
  • Knowledge of University policies and procedures
  • Prior experience with Nursing payroll
  • Experience using database software packages and pulling queries and data analysis.  Experience using ANSOS/OneStaff, M-Pathways/PeopleSoft, Qgenda and Data Mart/Finance BI experience.  
  • Familiarity with policies and practices of working in a healthcare environment.
  • Demonstrated ability to work effectively with individuals and groups from a variety of identities, cultures, backgrounds, ideologies, including personal and social identities.

 

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.