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Job Summary

 Provide administrative support to faculty involved with the Psoriasis Genetics Laboratory Group and the Immunodermatology Unit. 
 

Responsibilities*

  • Provide administrative support to faculty involved with the Psoriasis Genetics Laboratory Group and the Immunodermatology Unit. 
  • Maintain UM NCBI system for faculty, ensuring compliance with NIH public access policy. Maintain and update CVs and NIH biosketches for faculty. Assist with manuscript publication as requested. 
  • Coordinate travel for UM faculty and non-UM personnel visits/interviews (faculty and postdoctoral candidates). Prepare travel itineraries, travel arrangements, and process travel reimbursements through the Concur system. Enter M-Inform data for dermatology faculty. 
  • General Unit administration including: management of work study staff; review of staff time sheets; maintenance of faculty CME records; management of resident evaluations of faculty lectures; telephones and calendars maintained for faculty; liaison with building housekeeping and maintenance; procurement of supplies, equipment, and services. Participate in meetings with research administrative team to develop and implement unit research policies and procedures. 
  • Coordinate bi-weekly lab meetings; including but not limited to scheduling room and audio-visual equipment, catering needs, and setting up and cleaning up of meeting room. 
  • Assist faculty and staff with H1-B, TN and J-1 visa processing (new and renewal applications), working with the department and the Medical School Immigration Compliance Unit. Update I-9 forms as needed. Provide advice and assistance in the handling of routine personnel issues in collaboration with department HR staff, and when required, working with the Human Resources shared services unit. 
  • Coordinate usage of existing equipment including service and facilities requirements. Monitor and update space reports. Monitor and update annual inventory for UM and VA equipment. 
  • Professional development activities include attendance and participation in laboratory and department meetings; on-going UM training and workshops. 
  • Other duties as needed include, but are not limited back-up support for other department research areas. Support research administration teamwork.

 

Required Qualifications*

Senior level qualifications:

High school diploma or equivalent and 4+ years of administrative support experience required, preferably in an academic research and/or academic medical center. Must be able to work independently as well as a member of the administrative research team, and handle multiple competing deadlines. Excellent writing and verbal skills are necessary. Computer skills are necessary: Word, Excel, Powerpoint, Adobe Acrobat and other PC based systems. This position requires organization, communication and dedication.

Intermediate qualifications:

High school diploma or equivalent and 2+ years of administrative support experience required, preferably in an academic research and/or academic medical center. Must be able to work independently as well as a member of the administrative research team, and handle multiple competing deadlines. Excellent writing and verbal skills are necessary. Computer skills are necessary: Word, Excel, Powerpoint, Adobe Acrobat and other PC based systems. This position requires organization, communication and dedication.
 

Desired Qualifications*

A Bachelor's Degree is strongly desired.  A strong background administering grants and knowledge of University and Hospital policies and procedures desired. Familiarity working with the IRB and NIH. Familiarity with basic science and medical terminology. Computer Skills in UM systems such as M-Pathways, Concur, purchasing, IRB, and eResearch.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.