How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of the resume. The cover letter should address why the candidate is interested in the specific position and outline their skills and experiences that directly relate to this position. Include at least three references with contact data that can provide input on the candidate’s qualifications and experience.
The successful candidate is expected to provide full research administrative support to the Applications Driving Architectures (ADA) Research Center. ADA began in January 2018 and is located in the College of Engineering's Computer Science & Engineering Division. ADA is part of the SRC/JUMP initiative (https://www.darpa.mil/news-events/2018-01-17) and is due to end December 31, 2022.
The Center coordinates the research of 20 PIs at eight major research institutions, including the University of Michigan, and is charged with designing and enabling the computing systems for the 2030 decade (www.adacenter.org– twitter @ADA_Center). The Center is sponsored by a consortium of DARPA and eleven industry sponsors, which require both collective and individual engagements. The ideal candidate will support the ADA director in all activities of the Center, including working alongside the research partners and industry sponsors, and will contribute toward the development of new initiatives to promote the Center’s excellence. The ideal candidate will also provide high-level financial administration and oversight of the Center’s expenditures. Finally, the Center Administrator will work in partnership with the Center Webmaster/Backend Data Manager.
Note: This is a term-limited position with funding through 12/31/2022. In addition, the position entails occasional evening commitments, particularly surrounding annual and semi-annual symposia events.
25% - Collaborative research engagements
A key tenet of the ADA Center is to promote and support collaborative research among the Center’s PIs and across the seven Centers in the JUMP consortium. The ideal candidate will contribute to and participate in the development of new initiatives to promote and facilitate research collaborations among PIs at different institutions. Such initiatives may entail specific organizational activities, internal competitions and development of resource materials (guides, forms, etc.) In addition, the Center must engage DARPA and the industry sponsors through (i) in-person meetings as requested by sponsors or initiated by the director, (ii) industry mentor engagements in the Center’s research projects (mentors and PIs will meet via phone conference every 2 months for project updates and brainstorming) and (iii) interactive e-seminars. The ideal candidate will provide support to the Center in setting up and growing these engagements together with the ADA Director. Finally, the Center facilitates connections between sponsors and graduate students, as that is considered a primary value of the SRC/JUMP initiative, and the selected candidate will enable these connections coordinating with the ADA Director.
25% - Internal and outward facing communication
The ideal candidate in this position will work closely with the director to develop strong communication channels with the sponsors and among the center’s PIs. The Center must be pro-active in engaging research partners, industry sponsors and the research community at large through its communications channels. New initiatives are needed in this space, and the ideal candidate would contribute to crafting and deploying them. The goal is to keep the PIs focused on the overall Center’s research goals, keep the sponsors engaged about the Center’s research and accomplishments, and inspire the research community at large with the Center’s research directions. Note that the information that can be shared is specific to each type of partner. Occasionally Center’s PIs deliver a keynote address on the Center’s research accomplishments. The ideal candidate is expected to contribute and engage in this space. In addition, the Center Administrator will support the ADA Director in preparing, drafting, and editing a wide range of written communication, including complex scientific documents and research presentation materials (posters, presentations, slides, visual representations for proposals).
10% - Quarterly, annual and ongoing reporting and information tracking
The Center must provide a quarterly and annual report to the sponsors, with updates and highlights on the Center’s research. The Center Administrator shall collaborate with the Data Manager and the Center Director in gathering the relevant information and compiling high-quality and accurate reports. The Center Administrator will also support the gathering of information related to the PIs’ performance, in collaboration with other Center staff.
25% - Financial administrative support to center’s activities
The Center Administrator will be responsible for supporting all the financial and budgeting aspects of the Center, including but not limited to facilitating the invoice process with subcontractors, completing variance reports, reconciling all related accounts on a monthly basis, tracking and appointing students to ADA, assisting with reimbursements for faculty, staff, and students, managing and tracking cost-share. The ideal candidate will also work closely with ORSP, OCA, and Sponsored Programs to resolve all general and miscellaneous financial issues. A key aspect of this task is the accurate tracking of the spending and related budgeting and re-budgeting needs of the Center. The Center Administrator should be responsible for generating standard and ad-hoc financial queries and reports to meet the business needs of the Center. The Center currently includes 5 PIs at the University of Michigan, each with an individual account (including 1 subproject), 2 cost-share accounts, 2 administrative accounts, and seven subcontracts.
15% - Annual and semi-annual symposia, and other Center events
The Center will host symposia events twice a year, for which organizational support will be required. Each of these events run for 2-3 days and register 70-150 attendees. They entail the coordination of several presentations, panels, demos and posters in both plenary and concurrent sessions. Each of these events requires several pre-event organizational aspects that involve other parties: for instance, Center students must prepare pitch presentations, posters and/or demos, Center PIs must prepare and submit presentations in advance, and industry sponsor presenters must be scheduled and coordinated. In addition, the Center hosts (i) regular e-seminar events, (ii) students hackathons, and (iii) online tutorials, all of which must be organized several weeks in advance.
A Bachelor’s degree or equivalent and three years of directly related experience are required. Key traits of the ideal candidates are:
- Excellent organizational and problem-solving skills with high attention to detail, accuracy, diligence, and task focus
- Must be a self-starter, passionate and with high energy levels, capable of working under time constraints and to meet deadlines
- Must have excellent communication skills, both oral and written, and an ability to conveying information efficiently
- must be passionate and dedicated
- Ability to interact effectively and collaborate with others in carrying out projects, including with both co-located and remote collaborators.
Proficiency in Microsoft Office Suite (Word, Excel and Powerpoint), Google Suite, Adobe PDF and general communication media apps (Twitter, Facebook, Instagram, etc.) is absolutely essential. Candidates selected for interview will be asked to provide written examples of their communication and organizational skills. Prior career experience should include a minimum of two years of experience in an administrative and/or research support setting. Candidate should be knowledgeable and experienced in general accounting standard and practices, or should demonstrate strong mathematical skills to support the financial operation of the center.
The ideal candidate understands and values diversity and the importance of inclusion, as demonstrated through a commitment to apply and incorporate the differences, complexities, and opportunities that diversity brings to an organization.
Experience managing and manipulating data sets, conducting surveys, coordinating the efforts of graduate and undergraduate students. Experience in event planning is desirable. Knowledge of eResearch, PeopleSoft or equivalent applications, Business Objects, CONCUR, MReports, MPathways, student administration. The ideal candidate will also have experience with sponsored project research at the University of Michigan.
Working hours: 8am to 5pm, Mon-Fri
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The University of Michigan is an equal opportunity/affirmative action employer.