The Department of Radiation Oncology is looking for an administrative assistant to support our clinical operations.
Must possess demonstrated ability to take initiative, work in team environment, prioritize, manage multiple assignments, and follow through on job responsibilities. Excellent verbal, written, interpersonal communication and organizational skills with attention to detail and accuracy required. Strong office computing experience required; advanced skills with Microsoft Office applications highly desired. Proven ability to assess and handle highly sensitive and confidential matters required. Effective time management, problem-solving and analytical skills are necessary; ability to consistently meet deadlines is essential. Good telephone etiquette with ability to triage calls as appropriate. Positive attitude with a focus on customer service. Must be able to interact with a diverse group consisting of faculty, physicians, researchers, residents, affiliates, vendors, students and peers. Proficiency with Microsoft Office 2010, Outlook and MiChart. Knowledge of University of Michigan policies and procedures and familiarity M-Pathways.
- Provide a full range of administrative support and maintain Outlook calendars for multiple faculty.
- Set up meetings, make travel arrangements, prepare itineraries and agenda packets.
- Respond to inquiries regarding matters of a sensitive or confidential nature.
- Triage phone calls according to prescribed protocol.
- Receive and distribute mail and packages within the office.
- Work in CONCUR to reconcile accounts, P-Card statements and create Expense Reports.
- Prepare Travel & Hosting Forms, process Non-PO Vouchers and Cash Receipts.
- Order office supplies and equipment as necessary.
- As part of the office team, provide backup support to faculty and other admin support staff as needed.
- Good telephone etiquette with ability to triage calls as appropriate.
- Positive attitude and customer service orientation.
- Must be able to interact with a diverse group of faculty, residents, patients and other members of the support team.
- Proficiency in software applications, such as Word, Excel and PowerPoint.
- Excellent organizational skills and the ability to work independently.
- Must be able to multitask and to organize and manage time well.
- Typically requires a high school education or equivalent and two to four years of secretarial experience in a busy office environment.
- Typically requires a high school education or equivalent and less than two years of secretarial experience in a busy office environment.
Bachelor's Degree or an equivalent combination of education and experience preferred. Pcard management; and knowledge of UM policies and procedures. Knowledge of medical terminology. Discretion with regard to confidential information and a strong understanding of departmental and institutional policies and procedures.
Monday - Friday, 8 hours each day. This position is a closer, 8:00 - 5:00 with an hour lunch or 8:30 - 5:00 with a 1/2 hour lunch.
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
- Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
- Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.