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A cover letter is required for consideration for this position and should be attached as the first page of your resume.  The cover letter should address your specific interest in the position and outline the skills and experience that directly relate to this position.

Job Summary

The Survey Research Center (SRC) at the Institute for Social Research (ISR) has an immediate opening for an individual to provide executive-level, confidential administrative and faculty affairs support. 

The Survey Research Center is a high-volume, fast-paced, survey research organization comprised of over 100 research faculty, 300 professional staff, and 1,000 temporary and contingent staff deployed across the country.

Responsibilities*

Coordinate and provide principal administrative support including, but not limited to:

Scheduling, staffing, documenting, and following up on assignments generated from weekly executive and monthly senior research faculty business meetings.  Prepare materials for research faculty meetings including agendas and meeting minutes.  Exercise high level of initiative, discretion, and judgment regarding sensitive and confidential matters.   

Assist the Director, Assistant Director, and other faculty search members with coordination and tracking of research faculty recruitment efforts.  Provide professional administrative support necessary to generate advertisements and coordinate campus visits including travel arrangements and candidate job talk presentations.  Prepare, edit, and assemble recruitment materials including solicitation requests to external reviewers, offer letters, and applicant closure letters.  Prepare appointment casebook.

Provide administrative support to the Director, Assistant Director, and review committee members for activities supporting research faculty reviews and promotions.  Maintain review and promotion timeline.  Prepare correspondence to candidates, solicitation requests to external reviewers, and bio sketches for external reviewers. Prepare interim and tenure review packets.

Coordinate, process, and serve as the expert resource on research faculty positions and related appointment activities (e.g., track and rank changes, fraction changes, sabbaticals, furloughs).    Coordinate research faculty appointment processing with ISR-HR and the ISR Director’s Office.

Coordinate and process immigrant employment Visa’s for new faculty hires (e.g., H-1B visas).

Work with shared services and the International center for issuance of DS-2019 paperwork for visiting scholars and visiting graduate students.

Maintain faculty email groups, committee lists, and organization charts.

Required Qualifications*

  • Bachelor’s degree or equivalent combination of education and experience
  • Minimum of five years of executive-level administrative experience preferably to a dean, associate dean, director, or department head
  • Must possess an exceptional customer service focus
  • Demonstrated, successful ability to exercise judgment and handle appropriately issues of a confidential or sensitive nature
  • Excellent communication skills
  • Proven ability to effectively prioritize, juggle multiple tasks, adapt as priorities shift, and work in an often high-energy, dynamic environment; meeting deadlines at the executive level
  • Ability to work collaboratively in a team environment, as well as independently, demonstrating a high level of resourcefulness, motivation, accountability, and ability to think analytically
  • Must be able to work effectively with diverse groups of people, and under pressure
  • Demonstrated organizational skills, attention to detail, and ability to independently follow-up/follow-through, which can be substantiated through performance evaluations and/or references
  • The successful candidate will demonstrate high educational achievement, high decision-making skills, and high interpersonal skills.
  • Experience using M-Pathways, Concur, Google and other U-M collaboration tools
  • Sophisticated computer and technical skills, particularly with the full range of MS Office suite

Desired Qualifications*

  • Experience processing employment and visiting scholar visas and green card applications
  • Knowledge of Provost and UMOR appointment and promotion guidelines for research faculty
  • Knowledge of University policies and procedures

Additional Information

The Institute for Social Research (ISR) at the University of Michigan seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the university, and to ground our research in varied disciplines, perspectives, and ways of knowing and learning.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.