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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The division of Metabolism, Endocrinology & Diabetes is seeking a highly qualified candidate to provide a range of complex administrative support to the Division Chair. This position also provides comprehensive support to senior leaders within the division. The ideal candidate must exercise initiative, judgment and discretion, independent decision making and able to prioritize work. The ability to work as part of a team is essential to the success of a person in this position.

Responsibilities*

 

This position is an integral part of the division of MEND and the MEND administration team. This candidate must be highly organized, have attention to detail and

• Provide complex calendar management, ability to prioritize challenging schedules and respond to changing schedules. Ability to obtain pertinent information regarding certain meetings and providing this to Chief, faculty and administrative staff.

• Coordinate meetings, symposiums and large events, which may involve various locations, multiple departments or teleconferences. Reserving conference rooms, managing AV needs, and catering

• Prepare agendas and correspondences on behalf of the Division Chief

• Maintain confidential documents; file, copy, scan, and mail documents/materials

• Work with laboratory managers and staff to oversee purchase orders, maintenance and payment status of invoices, society memberships proper use of short codes.

• Coordinate travel arrangements and itineraries for faculty, visiting speakers and faculty recruits

• Create and maintain e-mail groups

• Reconcile Concur expenses, request honorariums and consultant fees

• Maintain CVs, Biosketches and faculty absences

• Prepare orientation materials for new faculty

• Order necessary office supplies and equipment

• Oversee basic maintenance, service of and contracts for office equipment

• Other tasks as assigned by Supervisor

Management and coordination of faculty processes that flow through the Chief’s Office that include but not limited to:

• Faculty recruitment, including scheduling and coordinating interviews for the search committees, preparation of travel arrangements and itineraries for candidates.

• Annual faculty performance evaluation process including gathering of materials.

• Divisional conferences

Required Qualifications*

  • Associate degree or equivalent combination of education and experience.
  • Minimum of 4 years of administrative experience.
  • Ability to organize and coordinate a diverse workload with attention to detail while meeting deadlines in a timely manner.
  • Ability to demonstrate flexibility when priorities and deadlines change.
  • Proficient in Microsoft Office.
  • Excellent organizational and interpersonal skills including the ability to work cooperatively with staff from various disciplines and backgrounds. Team oriented work style.
  • Proven ability to multi-task, prioritize and organize. Ability to take initiatives and thrive under pressure; flexibility to handle occasional unforeseen urgencies.
  • Professionalism, outstanding attendance record, positive role model for the workplace.

Desired Qualifications*

  • Bachelor’s degree preferred or an equivalent combination of education and experience. Minimum of 4 years higher level administrative office experience.
  • Experience with UM applications such as Concur, MCV, Marketsite, Wolverine Access, People Pay.
  • Knowledge of Medical School policies and procedures.

Work Schedule

This is a 40hour/week position (1 FTE). Occasional flexibility or work hours during work week may be necessary as dictated by business needs.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.