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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Dermatology is seeking a highly motivated and very organized administrative assistant who will work to proactively support the needs of the faculty and departmental leadership, while partnering with other administrative staff. This position will provide a full range of advanced and diversified administrative support.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

  • Provides administrative support to Dermatology faculty and leadership.
  • Screen, prioritize, and route written, electronic correspondence, phone calls -- maintaining good telephone etiquette, responding appropriately. Initiate, draft, edit, and proofread correspondence, strategic documents, letters of recommendation, and PowerPoint presentations. Edit and format journal articles and book chapters.
  • Provide support for meetings: schedule regular meetings and ad hoc meetings, prepare agendas and gather any supplemental materials, set up audiovisual conferenceing, take meeting minutes, distribute minutes as directed, order and set up refreshments, track action, pending items, and coordinate follow-up acticities. Assist with maintaining CME accreditation of meetings if applicable. 
  • Provide complex calendar and time management support by maintaining daily calendars for faculty and leadership.
  • Prepare Hosting Forms, Travel and Expense Reports in Concur, PCard reports, and reconcile accounts.
  • Manage travel arrangements, including domestic and international travel. This includes, but is not limited to: booking conference registration, reserving venues within and outside the University, arranging catering, arranging flights, hotels, ground transportation, and any other applicable arrangements. Prepare detailed travel itineraries.
  • Maintain accurate and up to date faculty CVs in M-CV, and NIH biosketches. 
  • Support manuscript development and submission to journals/book editors, including reference formatting.
  • Renew annual memberships for faculty, assist with monitoring licensure renewal dates.
  • Coordinate special projects as assigned, meeting associated deadlines. 
  • Additional duties as assigned.

Required Qualifications*

This position requires a flexible, proactive and results-oriented individual who: will demonstrate creativity and leadership in resolving issues; is a team-player who wants to contribute to the department; has strong analyitical skills and a high level of integrity; the ability to multitask, to anticipate the needs of the individuals supported, managing time effectively.

Must be able to work independently, handling multiple competing deadlines in a fast-paced environment while maintaining exceptional attention to detail. Must have excellent oral and written communication skills, and the ability to handle highly sensitive and confidential information. Proficient in Microsoft Office. Excellent interpersonal skills, must be able to interact effectively with a diverse group of faculty, residents, staff, and patients.

Administrative Assistant Senior: High school education or equivalent and 4+ years of experience.

 

Desired Qualifications*

  • Associate's degree or Bachelor's degree desired. 
  • Familiarity with University of Michigan Policies and Procedures, as well as UM Systems(e.g., Concur, Marketsite) and medical terminology. Advanced computer skills (Word, Excel, PowerPoint, Adobe, Outlook) also desired.
  • Experience providing support to medical student and resident education programs.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.