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Job Summary

This position will provide administrative support to the Department of Family Medicine Research Administrator in both pre- and post-award research administration. Will assist in all pre-award activities including assisting in the development, preparation, and submission of grant proposals, including budget preparation, ensuring that all agency and University guidelines and timetables are met, coordinating proposal activities between multiple PIs, departments and/or universities, as required. Will participate in special projects as required.

This individual must possess the ability to work independently as well as part of a team; have excellent interpersonal; verbal and written communication skills; proofreading and editing skills; ability to work effectively and diplomatically with faculty and staff under a variety of circumstances. Demonstrate strong multi-tasking ability with ability to adjust for changing priorities; attention to detail and strong follow-through skills, as well as demonstrated organizational skills. Must have the ability to handle multiple assignments and deadlines, and to display excellent judgment while operating in a professional manner. This position will provide direct support to the Department Administrator.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.


  • Preaward responsibilities include assisting in the development, preparation, and timely submission of grant and contract proposals to various sponsors including NIH, NSF, DOD, foundations and industry. Activities include budget preparation, PAF submissions via eResearch, preparing forms required by sponsor and ensuring applications meet sponsor, school and university deadlines and guidelines.
  • Post-award responsibilities include managing research grant account activity, such as project start up, requesting sub project/grants and subcontracts, processing budget allocations, forecasting and analysis, preparing progress reports and other reports as required by the sponsors, processing invoices, and consulting with ORSP as needed.  Review/maintain research faculty NIH biosketches and NIH Other Support documents for grant submissions to ensure publications and grants listed are current and complete. Will manage and review publications to ensure compliance with the NIH public access policy (NIHPAP). Follow-up to insure that NIH publications are assigned a Pub Med Central Identification Number.
  • Participate in account reconciliation and performance report reconciliations, utilizing UM statement of activities, M-Pathways/Business Objects functions, procurement, and M-Reports.

Required Qualifications*

  • Bachelor's degree and 2+ years of grant and contract experience
  • Proficiency in the use of computer applications Excel and Microsoft Word
  • Strong multi-tasking ability with ability to adjust for changing priorities.
  • Attention to detail and strong follow-through skills.
  • Demonstrated organizational skills.
  • Must be able to set priorities, exercise initiative, work simultaneously on numerous projects, and meet/negotiate deadlines (sometimes last minute deadlines) on a daily basis.
  • Ability to work independently and exercise judgment in setting priorities. Must be able to communicate effectively and follow written and verbal instructions, working with a very diverse group of faculty, staff, students, and visitors.
  • Must be willing to participate in change initiatives to improve service, efficiencies, and/or productivity for research team.

Desired Qualifications*


  • Experience in grant proposal submission via, experience with proposal submission to agencies such as the NIH and foundations, experience with U-M eResearch, M-Reports and M-Pathways desired. Several years experience with University accounting policies and procedures. Strong working knowledge of pre- and post-award sponsored research administration.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.