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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the MSTP Financial Specialist position and outline skills and experience that directly relate to this position.

Job Summary

The Medical Scientist Training Program within the Office of Medical Student Education seeks an experienced applicant to partner with unit faculty and staff directors.  The successful candidate will work directly with a core team to strategize, plan, coordinate, administer, and support the goals, objectives, and activities of the program.  As the key financial and grants administrator of the unit, deep experience with federal and foundation sponsored projects, budget forecasting and planning, and student financials is required.  

Who We Are

The University of Michigan Medical Scientist Training Program brings together the innovative excellence of our medical school and a diverse selection of top-ranked graduate programs under one umbrella.  Our program is tailored to meet the education needs, unique talents and dedication of students who seek a combined MD-PhD degree with the goal of establishing a career in academic medicine.  For additional information about our program, please visit our website https://medicine.umich.edu/medschool/education/md-phd-program

Responsibilities*

Financial Management (40%)

  • Manage activities in M-Pathways Financial Systems such as reconciliations, Non PO vouchers (Travel reports), PO processing, supplier records (add, change, W-9 forms), Journal Entries, Budget Status Report and Statement of Activities reports and others.

  • Manage Concur/PCard reconciliations, WebNow reports, and People Pay.

  • Working knowledge to add/update suppliers, use eProcurement, Accounts Payable, General ledger and Reporting tools, M-Reports and Business Objects.  Ensure that statement entries are accurate, correctly coded and in compliance with regulations. 

  • Monitor all expenses and maintain and archive records to comply with OMSE and MSA policies.

  • Reconcile yearly tuition shortfall to provide budget projection analysis. Manage monthly allocations from training grants, individual grants (T-30), Rackham grants, Merit Fellowships, etc.

  • Facilitate management and problem solving of MSTP budgets and financial activities through partnerships with the Office of Research, the Medical School Office of Research, Financial Operations, Student Financial Operations, Central Campus and Medical School Registrar Offices, Rackham School of Graduate Studies, and Human Resource (HR) Payroll and Benefits Office.

  • Year end audit/reconciliation for training grants. Process and prepare Rackham Reports for Block grant and T32 shortfall.  Process LCME reports. Monthly reconciliation of SOA’s.

Student Support (35%)

  • Actively monitor and manage student account transactions in the M-Pathway Student Administration and Human Resource systems.  Identify and solve discrepancies related to stipend disbursement, tuition, fees, and GradCare/Dental for students in all levels of the program. 

  • Experience with Workforce Administration and benefit reports related to appointments

  • Tracking individual student funding and grant appointments to ensure accuracy in Grant Reporting Award

  • Frequent correspondence with students, mentors, and graduate program coordinators to arrange and document financial matters related to training grants, Gradcare, changing appointments as needed.

Federal Grant Support (15%)

  • Working knowledge of eRA Commons NIH training grants, including trainee appointments and terminations, end of the year training grant review/reconciliation.

  • Ensure compliance with UM and MSTP policies and Federal Awards Uniform Guidance for all expenses and payment charged to the T32 grant.

  • Provide funding information and data analysis for MSTP competing renewal grant submissions via financial reports generated from Business Objects, Gross Payroll Reports, and other supportive M-Pathway reports (e.g. general ledger, endowment report, parent grant summary reports).

  • Assist in annual budget preparations and tables required for non-competing T32 Training Grant

  • Prepare individual budgets for F30/F31 grants.

Budget (5%)

  • Prepare department budget for Training Grants

  • Prepare MSTP annual operating and cost-share budget 

  • Ability to interpret financial data, provide accurate reports, and effectively present financial data and analysis.

MSTP Administrative Support (5%)

  • Collaborate with MSTP team to support all program events and interview/recruiting visits (e.g. lodging, hosting, travel reports

Required Qualifications*

  1. Bachelor’s Degree.

  2. Demonstrated ability and experience with generating reports from financial databases and systems such as, Business Objects, Tableau, PeopleSoft (M-Pathways), in order to share data, perform analyses, and recommend paths of action towards solutions.

  3. Three-to-five years of experience managing sponsored, general, auxiliary, and gift funds.

  4. Demonstrated attention-to-detail with strong organizational focus.

  5. Operational and technical experience with procurement systems, HR/student management systems with direct impact on day-to-day business.

  6. Customer service focus; ability to interact professionally with students, faculty and staff.

  7. Excellent interpersonal, written and verbal communications skills.

  8. Strong ability to work independently, set priorities and manage multiple projects.

  9. Team oriented with a willingness to teach and learn from others in the unit.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.