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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Nuclear Engineering and Radiological Sciences at the University of Michigan has an opening for a full-time Research Process Coordinator.

The job duties for this position include:

  • Pre-award activities (30%)
    • Provide assistance to departmental faculty and researchers with proposal submissions through eResearch Proposal (Award) Management system, or direct sponsor websites
    • Prepare budgets and all other required sponsor forms, according to solicitation guidelines, for proposals being submitted by NERS faculty and research staff.
    • Facilitate the preparation of IDC waiver requests, and/or cost-share requests.
    • Make sure all proposals meet agency and University guidelines, published timetables, and deadlines.
    • Ensure accuracy of data in eResearch prior to routing for appropriate approvals.
    • Run queries to assist faculty and staff with the preparing of Current and Pending support documents.
  • Post-award activities (60%)
    • Efficiently and effectively monitor expenditures on sponsored and non-sponsored projects, providing faculty/staff with recommendations for adhering to sponsor approved budget allocations.
    • Review and reconcile monthly activity using departmental shadow system, resolving issues independently, reporting areas of concern to project directors and administration.
    • Request sub project grants, re-allocation of funds, request item types, and make other changes/requests as necessary.
    • Track and manage cost share commitments, requesting cost share transfers each fiscal year if necessary.
    • Initiate set up of subcontracts, approving concurrence reports, and tracking expenses for adherence to budgetary guidelines.
    • Create and monitor Unit Defined Commitments in M-Reports.
    • Prepare post award change requests, providing necessary justifications to the Office of Research and Sponsored Projects (ORSP) for appropriate processing.
    • Assist in the enforcement of various sponsored research policies and procedures, and resolve inquires and complaints as needed.
    • Track outstanding account receivables, reporting items of concern to the Department and College.
    • Prepare and/or submit requests for journal entries to SSC as needed.
    • Work with Sponsored Programs on the preparation of annual and/or final FSR and UG Reports in a timely manner.
    • Submit necessary effort changes, working with department Unit Administrator and HR staff.
    • Communicate with faculty to obtain Graduate Student funding short codes before the start of each term.
    • Create purchase orders, travel reimbursements, M-Marketsite requisitions, and payment request forms.
    • Meet with faculty and research staff as necessary.
  • General Activities (10%)
    • Reconciliation of discretionary accounts for faculty, providing support for various departmental accounts.
    • Perform other duties and provide ad hoc reporting as requested.
    • Collaborate and network with peers to learn and share best practices for efficiency, effectiveness, reducing liability, etc.
    • Participate in training and volunteer opportunities to maintain a high level of knowledge, skill, and experience.
    • Represent the department to other units, administrators, and outside agencies.

Required Qualifications*

  • Bachelor's degree or equivalent, plus a minimum of three years experience in grant administration or higher-level financial activities.
  • Prior experience with contract and grant administration or relevant experience in a comparable environment with tight regulatory and compliance requirements.
  • Ability to interpret and apply guidelines and policies including UG budgeting restrictions and University sponsored research policies.
  • Knowledge of U-M financial practices and processes.
  • Prior experience with federal funding agencies such as DHS, NSF, and DoE.
  • Expertise in Excel and ability to adapt to changing technology is essential.
  • Must have the ability to work in a team environment, collaborate effectively with co-workers, and provide excellent customer service.
  • Candidates will need to be very detail oriented, exhibit sound judgment, follow through to completion, and meet high work standards.
  • Ability to set priorities and manage competing deadlines is a must.
  • Demonstrated excellence in verbal and written communications skills is essential.
  • Demonstrated experience in the use of Business Objects and M-Pathways is also required.

Desired Qualifications*

Three plus years of progressively responsible grant management experience as well as previous experience with the U-M eResearch Proposal Management System and U-M Data Warehouse systems.

Underfill Statement

This position may be underfilled as a Contract & Grant Specialist depending on the qualifications of the selected candidate.

Additional Information

Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do.  Information about our vision, mission and values can be found at: .

The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at:

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.