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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Financial Specialist will be part of the C&W Administrative team with a focus on financial data collection &entry, department budget analysis, capital budget oversight, gift funds management and oversight for HR processes.  The individual in this role will provide financial analysis, budget oversight and accounting support for the operating and capital activity for the C&W segment, as well as support for fundraising and gift accounts and any future financial initiatives.  In addition, this role will support the Mott Golf Classic Committee through efforts to provide timely and accurate status reports of revenue and expense, completing required financial transactions and contributing to the annual report.  This role requires excellent financial analysis skills, customer service and interpersonal skills. 

The primary responsibilities of this position are to independently prepare the annual budget; produce monthly, quarterly, and annual financial reporting on statement of accounts, provide analysis of gift accounting revenue and expenses, provide reports as requested, and support other financial requests as needed.  As the financial liaison, you will be responsible for all the analysis and reporting of operating expenses, capital funds, variance analysis and all other financial activities of the CW Administration team. This role will make independent decisions to support the successful financial status of the CW administration.  This role will be responsible for oversight of and preparing and posting any journal entries or service unit billings, review of operating statement of accounts expenses, trends, and variances; preparation of management reports, reconciliations; tracking of travel by employee year over year and provide monthly, quarterly and annual updates; and other related financial activities. Provide oversight and documentation for PDS2 capital requests and capital budget accounts. The Financial Specialist will develop a review process for capital requests (below threshold) and a prioritization process for above threshold capital requests.  Additionally, this role will be a key participant in supporting our financial improvement project development.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Gift Processing

  • Handle all gift processing procedures which include filling out forms, payroll deduction, decision making on gift distribution and the accounting of all gifts.
  • Assure funds are deposited to designated areas.
  • Work cooperatively with the Medical Center Development and Campus Development to assure compliance with new gift processing procedures
  • Utilize and maintain accuracy in the UM Gift Processing database for reporting gifts.

Financial Reporting

  • Develop models to support the financial decision-making for the Children’s and Women’s Hospital and Mott Administration by establishing new programs and project/grants and working closely with Financial Operations to assure donations are accurately spent.
  • Establish, monitor and analyze Mott Gift accounts.Provide solutions to tracking funds by setting up project grants and special programs.
  • Develop and populate financial spreadsheets which provide support for financial decision-making.
  • Provide back-up information to managers requesting information on statement of activity.
  • Work within UM Data Mart systems to accomplish the most efficient and up-to-date financial tracking and provide assistance, as needed, to other areas not familiar with financial reports and systems.
  • Maintain compliance with UM Treasury Department on Credit Card processing and provide cash deposits through on-line system.
  • Work with the various financial departments to stay in compliance with reporting gifts correctly as well as reporting tax on sales.
  • Set up and maintain databases to support special projects and events and department activities.
  • Develop below threshold capital budget process and manage intake, analysis, proposal review and selection and submission processes for C&W.

Special Events

  • Prepare and manage all financial matters and provide financial reporting for all the Mott Hospital events which include the Mott Golf Classic and others that happen during the year.
  • Handle and provide backup for all forms of payment for special events and programs throughout the year.This includes payroll deduction and all credit card transactions and directing funds to department.

M-Pathways

  • Prepare Vouchers, Requisitions and PO’s for all invoices for special events and Mott Administration.
  • Set up and assist other staff to have access to M-pathways to be able to provide payments and fund transfers.
  • Provide assistance and direction on the M-Pathways system to other Mott Administrative support staff.
  • Assist with Gift Processing as needed or requested.

Sales

  • Provide payroll deductions for departments and employees to purchase Hospital items for sale.
  • Maintain tracking mechanism to allow for multiple payments and provide backup when necessary to employees and Payroll Office.
  • Provide tax reporting on all sales transactions on a monthly basis.

HR / Timekeeping Responsibilities

  • Department Timekeeper – send reminders regarding payroll submission due dates.Monitor timesheets to be sure all have been submitted and approved on time to avoid being out of compliance.Requires two reminders/month for bi-weekly payroll and one for monthly group.Timekeeper is also a delegate for all supervisors to be able to approve time in their absence.
  • Prepare and submit job postings, complete job offers.
  • Research and recommend job titles and salary levels for new and current employees
  • Post student work-study jobs
  • Prepare and submit PAR’s (personnel action requests) for changes related to salary, appointment, supervisor, terminations, additional pay, etc.
  • Assist with employee leaves
  • Request Outlook and Novel accounts for new employees – also terminate those accounts upon employee departure
  • Maintain blue folders
  • Track and ensure compliance with employee mandatories
  • Annual performance evaluations – create, distribute and monitor surveys. Ensure all evaluations are completed, signed, and turned into HR by deadline.

Required Qualifications*

  • Bachelor’s degree in Finance, Accounting, Business Administration, or related field
  • At least 5 years’ experience in finance management, accounting or business/healthcare operations management
  • Strong competency in word processing, spreadsheets and databases
  • Ability to interpret financial data, write reports, present data is a way that is inclusive and direct.
  • Strong analytical, verbal, written communication and interpersonal skills
  • Strong customer service skills and ability to work independently as well as part of a team

Associate Level:

  • Bachelor’s degree in Finance, Accounting, Business Administration, or related field
  • At least 2 years’ experience in finance management, accounting or business/healthcare operations management
  • Strong competency in word processing, spreadsheets and databases
  • Ability to interpret financial data, write reports, present data is a way that is inclusive and direct.
  • Strong analytical, verbal, written communication and interpersonal skills
  • Strong customer service skills and ability to work independently as well as part of a team

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.