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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The stewardship officer is responsible for developing and implementing strategies and processes supporting gift acknowledgements and other forms of recognition, and donor stewardship. Reporting to the director of stewardship and donor recognition, this position also will help with implementation of a robust donor stewardship plan and with a timeline to ensure timely and periodic touches and contact with annual and major donors. The primary responsibility of the stewardship officer will be writing high quality donor communications.

Who We Are

Founded in 1859, Michigan Law School is one of the world’s leading institutions of legal education and enjoys a reputation for academic excellence characterized by a powerful commitment to diversity, equity, and inclusion. Michigan is consistently ranked among the top law schools in the nation, and enjoys international renown for its intellectual rigor, stunning physical surroundings, preeminent faculty scholarship, and a community noted for collegiality and warmth. Michigan Law has an exceptional and cooperative community of talented and interesting students, with 1,000 in the JD and 40 in the LLM program. Our commitments to collegiality, to constructive and challenging debate, and to enabling our students to pursue a wide range of options explain why the Law School has long been committed to diversity along many dimensions. Our graduates serve with distinction in the private, public, non-profit, and academic sectors, in large numbers in every major market in the nation, as well as internationally. The University of Michigan is located in Ann Arbor, Michigan, which is considered among the best places in the United States to live and work. 


Gift Management

  • Gift/Donation acknowledgment letter generation and mailing using alumni development database and OneNote.

  • Manage donor acknowledgment database maintenance and produce and analyze monthly reports from donor database. Use reports and complex mail merges to accurately produce donor acknowledgements.

  • Work closely with leadership, gift officers, and the communications team to manage all aspects of stewardship from inception to closeout.

  • Ensure all acknowledgment letters are written, processed, and mailed to donors in a timely manner.

  • Prepare electronic and hard copy donor history reports annually and upon request.

  • Participate in Advancement team meetings and provide reports, as needed.


  • Ensure donors receive feedback on the difference they have made through a variety of communication channels to include:

    • Working with the director and the communications team to provide information for internal and external audiences to convey the impact of philanthropy across both print and digital.

    • Assist with the production of an annual Donor Impact Report to send to existing donors and for use in cultivation of new donors.

    • Produce customized reports for major donors.

    • Draft personal acknowledgement and stewardship letters (including condolences and congratulatory letters) for signature by Law School leadership and gift officers.

    • Notify all communicated parties about memorial and honorarium gifts.

    • Assist with coordination of stewardship events, including annual Student Thank-a-Thon and scholarship dinner(s).

    • Ensure donors receive appropriate publications (annual report, year-end greetings, etc.

    • Manage stewardship calendar to ensure stewardship activities are timely and donor-centered.

    • Work with director of stewardship and communications team to develop and facilitate timelines detailing systematic touches, contacts, and upcoming events and projects.

    • Broadly assist with coordination of and communication to donor constituency groups, including Honor Roll of Donors and/or recognition programs to acknowledge donors at the appropriate level and retain long-term donors.

    • With the director of stewardship, identify opportunities for enhanced or expanded stewardship and ensure compliance with the University’s stewardship guidelines.


  • Provide administrative support for the stewardship director

  • Assist with non-stewardship office projects and initiatives

  • Other duties as assigned

Required Qualifications*

  • Bachelor’s Degree and at least five years of professional experience in a fundraising or communications function, preferably within an academic setting

  • Demonstrated ability to conceive and write creatively for various audiences, as well as edit and proofread

  • Strong attention to detail

  • Ability to work independently and collaboratively, as well as part of a team in partnership with colleagues and other key stakeholders

  • Knowledge of Microsoft Office, including the ability to do complex mail merges.

  • Ability to manage and implement complex processes

  • Ability to work in partnership with others in a collaborative role

  • Strong organization, planning, and problem-solving skills

  • Experience managing and implementing multiple projects

  • High level of initiative and energy, as well as excellent problem solving skills and judgment in situations requiring independent initiative and tact

  • Occasional evening and weekend work will be required

Desired Qualifications*

  • Experience with DART, Business Objects, WebNow (ROI), and OneNote.

  • Knowledge of University of Michigan structure, policies and procedures.

  • Dedication to outstanding customer service

Underfill Statement

 (This position may be filled at the Intermediate level or Associate level depending on the qualifications of the successful candidate)

Additional Information

At the University of Michigan, our dedication to academic excellence for the public good is inseparable from our commitment to diversity, equity, and inclusion. U-M is committed to recruiting, selecting, and retaining a diverse and highly engaged staff community. 

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.