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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The chosen incumbent will provide administrative support to SEAS Human Resources, with duties around temporary and regular staff and faculty recruitment, the creation and maintenance of personnel records, time keeping, and other routine HR processes and responding to inquiries as appropriate.  This position reports to the Director of Human Resources.

Mission Statement

SEAS is committed to creating and maintaining an inclusive and equitable environment that respects diverse experiences, promotes generous listening and communications, and discourages and restoratively respond to acts of discrimination, harassment, or injustice. Our commitment to diversity, equity and inclusion is deeply rooted in our values for a sustainable and just society.

To learn more about the SEAS’s mission and activities, please visit www.seas.umich.edu.

Responsibilities*

  • Complete transactions related to establishing and maintaining personnel appointments for temporary employees including funding changes, hiring and terminations.
  • Perform periodic audits of files and data (including static groups, email groups, personnel lists, etc.) to ensure information is up-to-date.  Maintain forms, checklists, instructional documents, and communications in support of HR work.
  • Run routine Business Objects HR reports for analysis
  • Serve as one of the points of contact with the SSC HR Coordinators on matters such as processing People Pay and other additional pay requests, personnel action requests (PAR) and recruiting assistance.
  • Maintain SEAS email groups and assist with new employee onboarding and orientation, and off boarding.
  • Coordinate E-Verification appointments with employees and staff HR as necessary.
  • Provide backup assistance with reception for Admin Office suite, answering phones, greeting walk-in traffic and assisting faculty, staff, students, and visitors, with focus on providing excellent customer service as needed.
  • Assist with timekeeping and payroll processing, including maintaining request for timekeeping approval access, troubleshooting pay issues, reviewing gross pay registers, and initiating corrections and ensuring resolution. 
  • Create new and maintain existing electronic HR personnel files storing confidential documents as appropriate.
  • Support Diversity, Equity and Inclusion processes, programs and activities.
  • Other general HR office duties as assigned such as school MHealthy initiatives and staff meetings.

Required Qualifications*

  • Associate’s Degree in Human Resources or relevant field and 0-2 years of experience, or high school education and/or equivalent combination of education and 2-4 years of progressively responsible office/administrative experience.  
  • Experience with using discretion while handling and having access to confidential and sensitive information.
  • Ability to work independently and as a team member, managing multiple assignments and perform a wide range of activities, with accuracy with interruptions.
  • Ability to work effectively with faculty, staff, and students.
  • Excellent computer and technical skills, particularly with full range of MS Office Suite, written and oral communication.
  • Experience with People Soft, UM’s HR systems, policies, and procedures highly desired.
  • A demonstrated commitment to the diversity, equity and inclusion initiative of the school and university.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.