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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

We are seeking a Financial Specialist Associate to join our team in Fleming Business Services (FBS). FBS provides a broad range of budget, accounting and financial services for five executive offices:  President, Vice President and General Counsel, Vice President and Secretary, Vice President for Government Relations, and Vice President for Communications.  FBS also provides transaction processing services for the Division of Public Safety and Security.  

Responsibilities*

  • Initiate and monitor transactions processed through the university’s Shared Services Center, including transactions related to accounts payable, accounts receivable, supplier maintenance, HR coordinator services, and travel and expense
  •  Assist FBS analysts with preparation of journal entries
  • Reconcile PCards, including gathering receipts and other supporting documentation, building expense reports and assigning appropriate chartfields
  • Prepare monthly, quarterly, annual and ad hoc reports to assist in budgetary oversight and financial analysis of funds for Executive Offices
  • Initiate purchases of supplies, equipment and services using a variety of methods, including purchase requisitions, purchase orders, Payment Request forms and PeoplePay requests
  • Coordinate requests for quotations/proposals for purchases going through the bid process or sole source justification, as necessary
  • Assist with chartfield maintenance, including opening/closing new project grants, shortcodes and maintaining list of funding sources
  • Identify opportunities to revise and/or create new business processes to improve efficiency and effectiveness; assist with implementation of new processes and procedures
  • Assist other members of the FBS team, as needed

Required Qualifications*

  • Bachelor’s degree and one year of related financial/budgeting experience or an equivalent amount of experience and education
  • Experience applying fundamental financial concepts, practices and procedures to business needs
  • Ability to prepare accurate financial reports within established timelines
  • Ability to provide excellent customer service to internal and external customers
  • Experience working with spreadsheets, query tools and software to model and analyze data
  • Strong interpersonal skills, including the ability to effectively communicate and work with a variety of individuals and units
  • Excellent analytical, problem-solving and decision-making skills
  • Excellent organizational skills, strong attention to detail and ability to handle multiple tasks with varied deadlines, as well as identify and resolve problems in a timely manner
  • Proven ability to think independently, work collaboratively as part of a team and contribute to a positive work environment

Desired Qualifications*

  • Experience working with complex financial and administrative information systems (Oracle PeopleSoft helpful)
  • Knowledge of financial data warehouses and competence creating queries
  • Knowledge of travel and expense reporting and reconciliation (Concur helpful)
  • Knowledge of university financial policies and procedures and the ability to assist faculty and staff with the procurement processes and internal controls
  • Demonstrated ability to perform data analysis and reporting

Additional Information

The University of Michigan, with an operating budget of $9 billion, is a leader in higher education.  The Finance Division reports to the Executive Vice President and Chief Financial Officer and partners with the University community to provide the financial infrastructure essential to being one of the world's greatest public universities.  We are comprised of several units including Treasury, Financial Operations, Sponsored Programs, Procurement Services and Financial Analysis.  While we are comprised of several distinct divisions, we share a common set of values and goals.  For more information about the Finance Division, please go to http://www.finance.umich.edu

We offer an extensive total compensation package including competitive pay, two-for-one retirement contribution (after one year of service), a variety of health insurance options, and a generous vacation plan. In addition, there are seven paid holidays and four paid season days.

NOTE:  We encourage any and all interested individuals to apply for this position; however, this position is not eligible for immigration or work visa sponsorship.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.