How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Department of Learning Health Sciences at the University of Michigan Medical School is seeking candidates for the position of Financial Specialist Associate. The department is focused on the concept of learning, interpreted broadly to encompass learning by individuals, teams, organizations, and ultra-large scale national and global systems.
More information about DLHS is available at: https://medicine.umich.edu/dlhs.
Provide highly responsible and advanced administrative support to faculty and senior management in the Department of Learning Health Sciences.
Support the department with post-award monitoring of awarded funds, including, but not limited to, monthly review of project accounts, monitoring expenditures and effort for personnel, tracking financial commitments, meeting monthly with project directors, establishing subcontracts and subaccounts, initiate post award changes, review orders and travel charges, prepare budget projections and re-budgets, resolve Uniform Guidance reports, serve as liaison with Sponsored Programs and ORSP, and preparation of financial status reports and sponsor reports as needed.
Process Concur and financial transactions such as, guest reimbursements, additional pay, PeoplePay, purchase orders, Marketsite carts, receiving, PARs, and reconciling PCards. Work with other members of the Finance Team to reconcile accounts; review financial transactions for appropriateness and adherence to Medical School and University Policies; review statement of activity and gross pay register to verify accuracy; investigate account discrepancies and irregularities; work with administrative and financial datasets, including research, facilities, financial and human resource systems, to support analyses of business operations and strategic initiatives; collect, prepare, and file transaction support; run queries and prepare financial reports; update department financial records; prepare, edit, and post journal entries.
Support the department with pre-award preparation of grant applications, including bio sketches, CVs, budgets, and coordination of other documents related to the grant proposal process.
Assist with data entry related to grants and other projects. Participate in special projects, as required.
- Bachelor’s degree and one year of related financial/budgeting experience or an equivalent amount of experience and education.
- Experience working with spreadsheets, query tools, and preparation of financial reports.
- Excellent analytical, problem-solving and decision-making skills
- Exceptional organizational, written and verbal communication skills. Strong attention to detail and ability to handle multiple tasks with varied deadlines.
- Exceptional interpersonal skills and the ability to work independently with minimal supervision.
- Ability to work and build professional relationships with faculty and staff at all levels.
- Some experience with university systems.
- Knowledge of UMMS and U-M policies and procedures.
The statements included in this description are intended to reflect the general nature and level of work for this role and should not be interpreted as all-inclusive.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.