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A cover letter outlining the applicant’s qualifications as they pertain to the job description is required.  Please include a cover letter with resume when submitting an application.

Job Summary

This individual will support the mission of continuing the development of a well-funded and productive research program by providing grant support with an emphasis on Post-Award activities to faculty and trainees within the Department of Neurology. 

The Post-Award Research administrator’s responsibilities include providing Neurology research faculty with financial information regarding the status of their project grants and contracts for basic and clinical research.  This position involves Post-Award management of clinical research and basic research projects, and may include management of clinical trials.  Post-Award Research administrators should be prepared to provide advice and support to Neurology faculty regarding management and monitoring of budgets to ensure sponsor guidelines are followed, as well as provide fiscal oversight by monitoring revenue and project expenditures.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.


The position’s responsibilities include, but are not limited to the following:

  • Provide monitoring and reconciliation of research project grants and contracts using M-Reports, M?Pathways, Human Resources Management System (HRMS), and other reporting tools

  • Provide financial status reports to multiple research faculty members regarding their research portfolios

  • Produce quarterly projections utilizing forecasting tools to estimate future financial outcomes for projects

  • Understand Hardship requests, revenue payment types, project grant revenue allocation, and managing revenue at grant close-out

  • Assist faculty with progress reports, Post-Award Change Requests (PACRs) including re-budgeting and extensions, and award acceptance requests (AARs)

  • Review receivables and invoicing for sponsored activity as appropriate, understand cost sharing commitments, and unit defined commitments (UDCs)

  • Establish and monitor Sub-awards and Sub-contracts

  • Interact with multiple Neurology administrative assistants, study coordinators, and also central offices such as Sponsored Programs, Office of Research and Sponsored Projects, the Medical School’s Grants and Contract Review office

  • Update study coordinator effort in HRMS as allowable per sponsor guidelines

  • Facilitate communication and assist with project management between study teams and post-award staff

  • Investigate and resolve project issues

  • Prepare responses to inquiries

  • Manage and meet multiple, overlapping deadlines

  • Review and adhere to proposal submission guidelines

  • Stay abreast of new regulations and changing requirements

  • Produce reports for Research Administration management on grant and contract statuses using Business Objects and other reporting tools

  • Other research administrative duties as assigned

Required Qualifications*

Associate’s degree in finance, business administration or related field is required. Bachelor’s or Master’s degree preferred.

At least two years of research administration experience in an academic/administrative setting for higher education is required (3-5 years’ experience preferred).  Successful candidates must be motivated with a positive attitude and strong commitment to exceptional customer service, as they will work closely cultivating trust and report with a variety of constituents including departmental faculty and staff, medical school and university administration, and sponsors.  Must have excellent written and verbal communication skills and ability to maintain confidential information.  Must have a demonstrated ability to prioritize, complete tasks in a timely manner, and work under pressure of multiple deadlines.  Must possess problem solving skills and exceptional organizational skills with meticulous attention to detail.  Must have a demonstrated ability to work both independently and collaboratively within a team. Requires strong computer skills including proficiency with MS Word, Excel, PowerPoint, and Adobe. 

Additional Information

This position is located in a beautiful work environment at Michigan House (located on Commonwealth Blvd) and currently offers the following additional amenities:

  • Professional growth and development opportunities
  • Free, plentiful parking
  • An experienced, knowledgeable, and friendly team of Pre and Post award finance professionals to assist in training
  • Flexible work schedules 

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.