University of Michigan Career FAQs
- System Availability and Maintenance Schedules
- Registration Information
- Resumes and Cover Letters
- Searching for Jobs
- General Application Process Information
- Pre-Employment Screening (PEP)
- Background Screening and Pre-Employment Drug Screening
- RSS, Twitter, Facebook, Share, E-Verify
- Career Resources for Dual Career Couples
- Additional Help
System Availability and Maintenance Schedules
- On the "posting end date", what time does a job opening become unavailable for application?
Job openings become unavailable for applications at 11:59 p.m. of the stated posting end date or during scheduled system maintenance. The system will not allow you to complete or save your application once the posting period ends or the maintenance window begins.
- What times during the day is the system available for applying to a posted job opening?
Jobs that are posted are available for application:
- Monday - Friday, 6 a.m. - 4 a.m.
- Saturday, 6 a.m. - 11 p.m.
- Sunday, 7:30 a.m. - Monday, 4 a.m.
System maintenance occurs at 4 a.m. Sunday - Friday and 11 p.m. Saturday. The system will not allow you to submit your application once the maintenance window begins.
- How do I register?
FOR U-M REGULAR EMPLOYEES: Registration is already complete. Select the link for "U-M Regular Employee" and login using your uniqname and UMICH (Level One/Kerberos) password.
Your U-M supplied "umich.edu" email address is the default email address of record and cannot be changed.
FOR EXTERNAL APPLICANTS including U-M Temporary Staff: Click the Apply Now button from any job Posting, and select the link for "U-M Temporary Employee", or "External Applicant". Complete the registration process by creating a User Name and Password, and providing a valid Email Address. All employment process related correspondence is sent to this email address, so you may want to add the umich.edu domain to your email account as a trusted sender.
- I've misplaced my User Name and/or Password; can you reset it for me?
To receive a User Name reminder and/or reset Password, navigate to the Sign In page. When you are asked to Sign In, choose either Forgot User Name or Forgot Password and then follow the prompts. The information is sent to you via email. Remember that the Password field is case sensitive.
- Is there a system time-out limit?
Yes. You are timed out after 30 minutes of inactivity, so save your work often.
Resumes and Cover letters
Combine your resume and cover letter in a single document, prior to uploading it as part of the application process.
- I saved an application to finish later. How do I find and finish it?
To see the list of jobs openings for which you have applied, log into the Careers at the U: Gateway, click on the My Activities link in the toolbar. Look for the application you saved by locating the Job number and then click on the "Job Title" link in the application column to complete the process. Note: The job must be currently posted on the website to complete the saved application.
- What resume/cover letter document formats are accepted on the site?
The system accepts resumes/cover letters created in a .DOC, .DOCX, .PDF, .TXT, .HTML, or .RTF. Uploading your resume/cover letter as a Microsoft Word document is the recommended format.
- Can I include a cover letter?
Cover letters must be combined into a single document with your resume. They cannot be submitted separately.
- Can I see a list of all the Job Openings for which I have applied?
Navigate and sign in to your personal applicant home page, click on the My Activities link in the toolbar to see the list of jobs openings for which you have applied.
- I accidentally submitted the wrong version of my resume or did not include my cover letter in the document, can I resubmit it?
Once submitted, your materials cannot be deleted, replaced or modified.
- As an applicant, can I delete my old resumes?
No, they become part of a legal record we are required to maintain for a period of time.
Searching for jobs
On the Careers at the U: SEARCH/Home Page (http://umjobs.org):
- How do I search for Jobs?
If you are looking for jobs in a specific career interest field or a specific work location, or you only want to see full or part time job openings, use the Job Search feature by clicking on Job Search or using the quick Job Search feature on the main page.
To enter more specific search parameters, use the Advanced Job Search.
- How do I improve the results of keyword searches?
Keyword searches look for word matches within the job title and descriptive text of the job posting. General words may be found in many postings. If you search two words, such as customer service, your search includes all jobs with the words customer or service in them.
Helpful Hint: Instead of using the Keyword search on the front page, click on More Search Options. Use the Advanced Job Search function by entering parameters in the panel labeled "Find job postings that have..."
- How do I contact a Nurse Recruiter?
Call 1-877-NURSE-UMHS or visit the Nurse Recruitment and Retention web page at http://umnursing.org/.
- What is the Career Path Navigator and how can it help me as a current U-M employee?
Designed as a general guide to assist in your personal career planning, this site will show you how your current position relates to other market titles in the Career Family Classification System. The site allows you to review and compare positions and even career changes. http://careernavigator.umjobs.org/
- How can I look for jobs that have been newly posted today?
Click View All in the RECENT POSTINGS panel to see all jobs posted today.
General Application Process Information
- Do I need to fill out the Application if I attached a Resume?
Yes, you only need to complete it once, then review and update the information and answers as needed, every time you apply.
- How soon after I apply for a job does my information go to the hiring supervisor?
Your submitted materials are available to the hiring manager immediately. Depending on the number of applications received and the department's search process, it may be several weeks before you know the outcome. If you are not selected for an interview and the job is filled, you will receive an automated email message relating the filled status of the position.
- How long does it take to hear from the department?
Hiring supervisors generally begin contacting qualified candidates within a couple of weeks after the posting end date.
- I saw a Job posted on the site yesterday and cannot find it today. Can I still apply?
If the job posting is not listed on the website, the hiring department is no longer accepting applications. Should the department decide to expand the current applicant pool, the job will be reposted using the same Job ID number.
- Why can't I locate my school name, field of study or license/certification on the application menus? How can I enter my information?
The post-secondary education and licensure and certification fields are not all inclusive at this time. If you are unable to locate your specific information, skip the field(s) and include the information on your submitted resume. Please note, when using the look-up function to find your school name, try clicking on the search icon next to the School field and changing the search parameter for School to Description "contains". and type in the most unique word in the school name to obtain a list of results to choose from.
- How do I determine the current status of a specific job application?
When a position you've applied for is filled or cancelled, you receive an email notification of that status. This information is also available on your personal applicant home page.
- Do I apply for Health System and campus jobs using the same system?
Yes. All University staff jobs use the same electronic application process. To learn more about Health System jobs in particular, you can also visit the U-M Health System's careers website http://www.umhscareers.org/.
- Are salary ranges available for jobs?
Salary information for individual jobs is generally a part of the job posting. If a salary range is not listed, the hiring manager provides the information during the selection process.
Pre-Employment Staff Assessment
- What is the University of Michigan Health System Pre-Employment Staff Assessment?
Pre-Employment staff assessment is required for certain types of positions at the University of Michigan Health System. If the position you are applying for requires a staff assessment, you are notified via email after you have applied for the position. All assessments are completed online and require the use of a computer.
Background Screening and Pre Employment Drug Testing
- Does the University conduct background checks on new employees?
Drug testing is required for certain types of positions at the University of Michigan (ie; law enforcement, CDL drivers).
Pre-employment drug testing is also a requirement of the University of Michigan Health System for all selected candidates upon acceptance of a contingent offer of employment/appointment, and may use a third party administrator to conduct the drug screening.
- The system won't let me apply and/or upload my resume:
The most common cause of upload and display issues can be attributed to an unsupported operating system or internet browser. Internet Explorer is the browser of choice when using the site, however, if one browser doesn't seem to be working properly, switch to a different browser and/or clear your cache and cookies.
Double check your document type. The system accepts resumes/cover letters created in a .DOC, .DOCX, .PDF, .TXT .HTML or .RTF. Uploading your resume/cover letter as a Microsoft Word document is the recommended format. File names are limited to 35 characters or less and cannot contain punctuation marks or special characters.
RSS Feeds and Social Media:
- How can I subscribe to an RSS Feed?
Subscribe to the UMjobs.org RSS feed and receive alerts to new UMjobs.org job postings in one of two ways:
- Subscribe by clicking on the RSS icon on the UMjobs.org homepage to receive daily notice of ALL new job postings.
- Customize your RSS to a specific job search. Immediately below your search result list there is an RSS icon. This RSS feed alerts you when jobs matching the criteria of your search are posted.
- How do I sign up for job posting notices by e-mail?
- Go to UMJOBS.ORG and search for your desired career at Michigan.
- Review the search results. If you like the results and want to know about similar jobs as they are posted, scroll to the end of the results list.
- Add your email address to the field and click the button labeled "Follow this feed via email."
- Blogtrottr.com sends you a confirming email. Please follow the email instructions to receive notification of new jobs that are posted that match your search criteria.
- How can I follow UMjobs.org on Twitter?
Click on the Twitter icon on the homepage, then click on "follow" and get daily notices from UMjobs.org of all new jobs at every single U-M campus — Ann Arbor, Dearborn, Flint, and the Health System.
- How can I use Facebook to follow UMJobs.org?
Click here https://www.facebook.com/pages/UMICHJobs/114558625242803 or search on Facebook for "UMjobs.org" and "Like" our page to get the latest job postings in your news feed.
- How can I share Umjobs.org with a friend using ADD THIS?
That little red box with a white "plus" symbol is called "Add This" and if you're interested in sharing UMjobs.org with a friend or family member click on the icon on the UMjobs.org homepage. This gives you a simple way to send information to your favorite social media site or through e-mail.
- Does the University of Michigan use EVerify?
EVerify is mandatory for certain positions at the University of Michigan. If your position requires EVerify, it is completed during new employee orientation or shortly after you begin your new position.
More information about this federally mandated program is available here: http://www.dhs.gov/files/programs/gc_1185221678150.shtm.
Online Resources for Dual Career Couples
- Where can I find resources for dual career couples?
Visit the Dual Career Resources website (http://hr.umich.edu/empserv/dual/index.html) for information about jobs at the University, major employers in the area, nearby colleges and universities, the community of Ann Arbor, English as a second language resources, and other career search and employment related links.
Call the Shared Services Center between 8 a.m. - 5 p.m. Eastern Time Monday through Friday at (734) 615-2000