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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Biomedical Engineering, a dual school department, seeks a research administrative leader with a demonstrated history of developing staff and supporting a positive environment where everyone flourishes.  This individual will lead the RA team to find ways to reduce administrative burden while effectively stewarding sponsored and other projects.  BME seeks an ambitious continuous learner, and an individual who understands the ebbs and flows of research administrative activities, modeling resilience and good humor even under pressure.


Lead and supervise a team of research administrators for $20+M in research expenditure volume housed within two schools and manage the unit's more complex projects and proposals.  Proposals are often interdisciplinary and may include collaborators across and beyond the university, as well as cost sharing, animal research, salary caps, and more.  Serve as unit lead in proposal submission for all department participation in training grants. Oversee and provide a high-level post-award and financial administrative oversight to faculty and their sponsored and other funded projects, providing analyses and reporting on the optimal use of funds, research effort projection planning, and other customized reports and assistance as needed.  Serve as key lead in assuring timely and responsive stewardship of training grants, including working with other units to calculate and secure cost sharing contributions, appointments of trainees, and more.  Assure timeliness for all post-award activities, meeting deadlines and minimizing retroactive adjustments to project expense plans. Engage in research administrative service and professional development within and beyond the department.

Lead in Managing Unit PhD Funding Support with Sponsored Projects

Serve as key financial analyst for PhD student support within the department, working with faculty and other members of the RA team to assure PhD student funding is assigned to all students, accurately projected, recorded correctly in UGRAB and other student databases, and that appointments are processed using HR and Student Financials (FAIT) payment systems.   Oversee the processing and monitor all GSI appointments and FAIT fellowship payments, and work with research administrators to assure department fellowship support, GSRA support from projects, training grant support, and other support are accurately costed, assigned and processed each semester for all supported students.  Work with the unit administrator and committee leads to plan and allocate department fellowship support to new PhD Students for their first semester, troubleshoot and resolve funding issues for PhD students alongside research administrators, human resources staff, and other unit stakeholders.

As relates to providing research support in the department, work alongside unit administrator and committee leads to plan and deploy research incentive programs, and other research-supporting initiatives as needed.

Required Qualifications*

  • Bachelor's degree or equivalent combination of education and experience in Business, Public Administration or Research Administration or related field with 3-5 years of progressively responsible experience in pre- and post-award sponsored project administration for the Research Process Manager underfill position and 5+ years for the Research Process Senior Manager position.  
  • Experience supervising a team of 3 or more direct reports.
  • Leadership and technical experience in managing the financial stewardship of multiple projects and funds, and demonstrated capability with building and providing custom financial reporting for projects.
  • Significant experience providing pre- and post-award support to sponsored projects at a high level, and familiarity with academic PhD student funding models.  Experience leading post-award actions for sponsored projects, with preference for significant experience in NIH including monitoring faculty effort commitments, carry-forward balances, extensions, budget reallocations, preparation of status reports such as RPPRs and experience with other required administrative post-award actions as needed.
  • A demonstrated history of building and maintaining a positive work environment, including leading teams based on trust and accountability.
  • Excellent verbal, written and interpersonal communication.

**Higher salary will be considered for extraordinarily qualified candidates.

Desired Qualifications*

  • Master’s degree in Business, Public Administration, or Research Administration, or related field with 5+ years of progressively responsible research administrative experience in an academic environment.
  • Significant experience in financial management and financial reporting for sponsored projects and other types of department funds in a university setting including experience with human resources in sponsored research and student funding mechanisms.  Experience, initiating and processing FAIT payments, GSRA appointments, GSI appointments, and other fellowships and financial aid awards.
  • Demonstrated knowledge and experience with NIH, DoD, NSF, and foundation budgeting and proposal submission and pre-award support, with emphasis on NIH proposal and its funding mechanisms.  Knowledge and capability with complex elements in proposals including NIH caps, cost sharing, the inclusion of animal research activities, and subcontract and/or sub-project distribution and allocation.
  • Familiarity and proficiency with UM datasets including Research, Finance, HR, and Financial Aid, with capability and technical skill in building reports using appropriate query and reporting tools such as Business Objects, Tableau, or other reporting platform.  Experience developing and monitoring RA team workload metrics, including such measures as proposal volume, proposal and project complexity factors, number of faculty, lab staff supported, volume of research and more.

A demonstrated commitment to diversity, equity and inclusion.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focuses and service commitment permeates our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do.  Information about our vision, mission and values can be found at: .

The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering  component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at:

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.