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Job Summary

The Division of Hospital Medicine is seeking a qualified candidate to provide a full range of administrative assistance and high-level support to the Division Chief and Division Administrator.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  •  Retirement Savings Opportunities

Responsibilities*

he qualified candidate will provide comprehensive support services for the daily operations which include, but are not limited to, the following:

  • Maintain long-term support for the Division Chief and Division Administrator’s calendar in Microsoft Outlook
  • Maintain short-term (1-year) administrative support for the Division Chief of Rheumatology
  • Prepare agendas, take detailed meeting minutes, distribute materials, secure physical/electronic meeting space for various meetings.
  • Screen, prioritize and respond to correspondence on behalf of the individuals supported in this role
  • Provide support for the Division Chief's research responsibilities including supply procurement, meeting coordination and travel arrangements
  • Organize, plan and conduct various division events as requested such as division retreats or town hall meetings.
  • Support high level division activities including faculty recruitment and faculty evaluations
  • Provide division wide administrative support of longer term initiatives for division leadership
  • Make travel arrangements, itineraries, and expense reports for faculty and visiting speakers
  • Maintain curriculum vitae for faculty, including biosketches and M-CV
  • Provide back up support across the administrative team as needed

Required Qualifications*

Bachelor's degree or an equivalent combination of education and/or experience.

Ability to organize and coordinate a diverse workload with attention to detail while meeting deadlines in a timely manner. Ability to demonstrate flexibility when priorities and deadlines change. Excellent writing skills required.  Capacity to exercise initiative, independent judgment, diplomacy, discretion and confidentiality with a positive, service-oriented attitude. Excellent organizational and interpersonal skills including the ability to work cooperatively and collaboratively with staff from various disciplines and backgrounds. Excellent computer skills with proficiency in MSWord, MSOutlook, PowerPoint, Concur, Adobe, and Excel.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.