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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Responsibilities*

The Chronic Pain and Fatigue Research Center (CPFRC) in the Department of Anesthesiology is seeking a highly motivated and organized Administrative Assistant Senior to support the Research Faculty and daily operations of the CPFRC Research Office and Laboratories.  

Responsibilities:

  • Provide administrative support to the Director of CPFRC and CPFRC research faculty with departmental and research-related needs
  • Plan coordinate and reconcile faculty travel including conference registration and travel arrangements
  • Maintain and update faculty biosketches, CVs and Other Support
  • Maintain and update phone lists and tracking lists (laptops, phones, keys, parking passes, shared drive access, etc.)
  • Manage conference room calendar
  • Schedule and coordinate logistics for Anesthesiology intern presentations
  • Coordinate the ordering, tracking, and distribution of research, office and IT supplies, through Marketsite and other vendors
  • Facilitate the process of obtaining purchase orders through the department’s finance team
  • Facilitate outgoing UPS/Fed Ex shipments
  • Prepare and submit Concur expense reports for all CPFRC faculty, staff and unit Pcard expenses
  • Track education allowances and renew societal memberships for research faculty
  • Organize and coordinate seminars, events and appreciation lunches.
  • Coordinate, plan and schedule the logistics of visitors
  • Provide support for meetings and classes. Order and coordinate refreshments as needed

Required Qualifications*

  • Associates degree or equivalent combination of education and experience.
  • Four or more years of progressively complex administrative experience.
  • Must be detailed oriented, organized with demonstrated ability to prioritize work assignments.
  • Strong administrative skills and proficient in advanced Microsoft Word, Excel and Power Point.
  • Proven ability to meet deadlines and produce detailed and accurate work.
  • Outstanding organizational skills and attention to detail.
  • Able to schedule and maintain calendar appointments using standard email software.
  • Ability to exercise a high-level of initiative, discretion and judgment regarding sensitive and confidential matters.
  • Excellent interpersonal skills and the ability to work independently and collaboratively with others in a diverse team setting.

Desired Qualifications*

  • Bachelor’s Degree.
  • Ability to process p-card reconciliation, hosting and expense reports in Concur.
  • Considerable knowledge of University policy and procedures.
  • Experience with University systems.  
  • Administrative experience in a healthcare setting

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.