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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Michigan Center for Translational Pathology (MCTP) is seeking an Administrative Specialist for assistance with overall management of the center and coordination of research and human resource activities.  The MCTP consists of faculty, research staff, fellows, students and volunteers. MCTP employs cutting-edge genomic, proteomic, and bioinformatic approaches on clinical biospecimens to identify novel cancer biomarkers and therapeutic targets.  The mission of the Center is to facilitate the discovery, validation, and implementation of candidate target genes/proteins in cancer diagnosis, prognosis, and therapy.  The Center employs a multi-disciplinary approach, engaging talent from diverse disciplines ranging from medicine, pathology, bioinformatics, biostatistics, engineering, cytogenetics, and molecular therapeutics.  This position will report directly to the Director of the MCTP.   

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

  • Oversight and management of administrative HR-related activities for the MCTP including direct supervision of staff within the center. This includes recruitment, interviewing, hiring, disciplinary actions, conflict resolution, performance evaluation, equity studies, probation paperwork, timekeeping and discharge of staff.
  • Assist/guide faculty and research support staff with preparation of job postings in partnership with Human Resource staff.
  • Process volunteer paperwork.
  • Assist with VISA compliance.
  • Oversee the maintenance of job descriptions, training and competencies required for all staff positions.
  • Ensure completion of effort certification and conflict of interest disclosures.
  • Create and maintain on-boarding and off-boarding documentation.
  • Draft and execute memos of understanding; facilitate faculty and staff promotions. 
  • Process and manage all unfunded agreements (MTAs, DUAs, and NDAs) for the center.  
  • Provide cross-coverage for other administrative staff
  • Implement and create unit policies and procedures.
  • Ensure compliance with departmental, institutional and federal policies and regulations. 
  • Work closely with Director, Financial Manager, and Laboratory Manager to assure appropriate fiscal management of center funds and appropriate staffing levels. 
  • Work closely with department on annual space survey.
  • Manage facilities for the MCTP including approval of construction requests, laboratory moves and space allocation. 

Required Qualifications*

  • Previous research administration experience preferred.
  • A high degree of initiative, resourcefulness, and the ability to anticipate needs.
  • Proven ability to maintain the strictest level of confidentiality, including the ability to appropriately handle patient protected health information.
  • Ability to work independently and collaboratively in a team environment.
  • Experience in planning large and complex events
  • Expertise in finance, accounting and grants management is preferred
  • Fast learner able to multi-task efficiently

Senior Level:

  • Bachelor's degree in Public Administration, Healthcare, Business or similar field, and five (5) yaers of directly related experience OR Associate's degree and seven (7) years of directly related experience.

Intermediate Level:

Bachelor's degree in Public Administration, Healthcare, Business or similar field, and five (3) yaers of directly related experience OR Associate's degree and seven (5) years of directly related experience.

Desired Qualifications*

  • A Master’s degree in Health Administration or a related field. 
  • Knowledge of Michigan Medicine Policies
  • Familiarity with the U-M Standard Practice Guide.
  • Superior writing and communication skills
  • Financial research experience to assist the financial manager is desired.  This includes M-Reports and eresearch proposal management experience.  

Work Schedule

M-F, 8:00-5:00

Work Locations

Michigan Medicine Cancer Center, Ann Arbor MI

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

MCTP employs genomic, proteomic, and bioinformatic approaches on clinical biospecimens to identify novel cancer biomarkers and therapeutic targets.  The mission of the Center is to facilitate the discovery, validation, and implementation of candidate target genes/proteins in cancer diagnosis, prognosis, and therapy.  The Center employs a multi-disciplinary approach, engaging talent from diverse disciplines ranging from medicine, pathology, bioinformatics, biostatistics, engineering, cytogenetics, and molecular therapeutics.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.