How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Department of Cardiac Surgery is seeking an experienced administrative professional to support our Section of Adult Cardiac Surgery. This person must exercise initiative, independent judgment, diplomacy, as well as have a service-oriented attitude. The successful candidate must be able to provide fast paced exemplary support to the faculty in addition to excellent attention to detail and the ability to prioritize and meet deadlines in a timely fashion.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
- Provide advanced administrative support for the Chair of the department, in both clinical and research activities.
- Functions as a lead for administrative assistants in the adult section of cardiac surgery.
- Coordinates faculty meeting schedules for faculty with a high degree of complexity.
- Answer, screen, handle and/or route all program business telephone, fax and email communications.
- Format/edit a variety of correspondence and performs document management for manuscripts, abstracts, protocols, grant reviews, minutes, etc.
- Process equipment purchases
- Regularly update all faculty reference databases, curriculum vitae, NIH other support documents, and resource pages.
- Organize and distribute incoming/outgoing mail. Open/prioritize faculty mail and assist with follow-up.
- Complete business travel arrangements, including registrations, transportation, lodging, etc., and related external and University forms.
- Process reimbursements through CONCUR.
- File and maintain faculty documents and records.
- Provide support for all other academic/research administrative projects.
- As part of the office team, provide cross coverage within the department for administrative assistants as needed.
- P-Card management and reconciliation
- Financial reconciliation and expenses management
- Order office supplies, IT supplies, etc.
- Other duties as assigned
- Associate’s degree or equivalent experience
- Minimum of 3 year’s administrative assistant experience
- Demonstrate a high degree of diplomacy and professionalism
- Proficient with Microsoft Office Suite
- Ability to work independently and cooperatively
- Demonstrate ability to prioritize and complete tasks in a timely manner
- Able to utilize tracking and follow up skills to monitor and coordinate a large volume of work
- Demonstrate attention to details. Able to work under pressure when a high degree of accuracy is required
- Demonstrate excellent verbal/written communication skills
- High level or organization and time management skills
- Bachelor's degree or equivalent combination of education and experience with at least five years of administrative experience
- Work experience in a diverse environment, with multiple levels of faculty and staff
- Familiarity with U-M systems and tools to include, but not limited to, Zoom, M+box, and Qualtrics, or comparable products
- Proficiency with Excel and PowerPoint
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.