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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Working Title: Division Administrator

General Surgery, a Section of the Department of Surgery, has an exciting opportunity for a Division Administrator to manage the administrative and operational activities of the Divisions of Endocrine Surgery, Hepato-pancreato-biliary Surgery, Minimally Invasive Surgery and Surgical Oncology. This position will serve as the key administrative partner for the Division Chief of each Division and be a central figure on the General Surgery Leadership Team.  

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  •  Retirement Savings Opportunities

Responsibilities*

Division Leadership:

  • Provide independent administrative support and leadership to Divisions.  Assist in the planning and coordination of Divisional programs and operational activities. 
  • Generate operative and clinical activity reports in order to improve efficiency.
  • Lead prioritization and implementation of process improvement efforts within the Divisions.
  • Support physician leadership within each Division in pursuing future-state vision and/or strategic priorities.
  • Plan, coordinate, and approve issues related to space and facility needs within the Divisions.

Administrative/Human Resources Duties:

  • Administratively supervise administrative support staff within each of the Divisions. 
  • Ensure prioritization of diversity, equity, and inclusion efforts across the Divisions.
  • Participate in the determination of both clinical and administrative staffing across the Divisions.
  • Review, approve, and implement staffing plans including:  defining duties and reporting relationships, recruitment, hiring, performance evaluations, compensation reviews and reclassifications.
  • Resolve operational challenges, employee and/or patient complaints, and grievances.
  • Support ongoing faculty recruitment efforts.

Financial Management/Stewardship:

  • Support strong financial performance within each Division.
  • Assist with forecasting activity and the preparation of annual operating budgets.
  • Monitor business operations and verify validity of expenses. Ensure compliance with various federal, state, and University regulations.
  • Oversee the establishment of new project grants, reconciliation of accounts, and financial reporting to ensure adequate funding is available for staff and activities.
  • Coordinate annual capital program requests and evaluate and initiate major purchases for the Divisions.

Other duties as assigned

Required Qualifications*

  • Progressive administrative experience.
  • Experience with financial data including budgeting, monitoring or reconciliation management.
  • Demonstrated time management and prioritization skills.
  • Excellent analytical skills and keen attention to detail.
  • Strong organizational skills and a record of timely delivery and high quality work/results.
  • Excellent verbal and written communication skills.
  • Demonstrated interpersonal and relationship building skills.
  • Ability to think critically, prioritize work and problem solve.

Administrative Manager Associate: Roughly 3-5 years of prior management and supervisory experience. Bachelor’s Degree with emphasis in health and business administration or equivalent combination of education and experience.

 

Administrative Manager Intermediate: Roughly 3-5 years or considerable management, administrative and healthcare experience. Bachelor’s Degree with emphasis in health and business administration. 

Desired Qualifications*

  • Master’s degree in Business Administration, Healthcare Administration, or related field preferred.
  • Prior experience supervising staff.
  • Knowledge of M-Pathways and UMHS business practices.
  • Experience in a healthcare industry and in a complex academic medical center preferred.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

 

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.