How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
- Serve as a member of the finance and research administration team in the Department of Otolaryngology—Head and Neck Surgery and the Kresge Hearing Research Institute.
- Maintain the research and KHRI finances and provide accurate and timely forecasting to facilitate decision-making for Department and KHRI leadership. Perform financial analyses and prepare standard and ad hoc reports.
- Work closely and proactively with PIs to monitor budgets and develop forecasts and reports for their entire funding portfolio (sponsored and non-sponsored), analyze and explain variances, and provide suggestions and offer solutions to problems. This position will be responsible for post-award activities including account reconciliation and monitoring and will track encumbrances; forecast balances; analyze activity and variances; ensure the appropriateness of expenses and compliance with sponsor; Michigan Medicine and University guidelines; prepare JEs and sub-accounts; monitor subcontracts; assist with rebudgeting and NCEs; request invoicing on sponsored projects and monitor aging receivables; prepare post-award change requests; complete budget allocations; prepare for and complete the close-out of projects.
- Approve certain expenses, including a high volume of Concur expense reports, based on sponsor or other guidelines and availability of funds. Assist faculty and administrative staff with expense classification and travel, P-Card and other Procurement questions.
- Serve as an effort specialist for the Department, participate in faculty effort reviews, process faculty and staff effort and distribution changes as a result of individual FTE or sponsored research or other activity changes.
- Prepare and maintain VA MOUs for faculty with joint UM/VA appointments.
- Participate in the Department’s annual budget process and other reporting such as institutionally funded research expenditures.
- Assist the Research Administration Senior Manager in determining and implementing work flow and process improvements.
- Assist with special projects and other duties as assigned.
- Bachelor’s degree in accounting, finance or a business related field or equivalent combination of education and experience.
- A minimum of 3 to 5 years of financial, post-award, or related experience
- Extensive knowledge and experience using Excel. Demonstrated skill in creating data queries and reports.
- Proficiency with University administrative and business tools such as Business Objects, MReports and other MPathways systems, and Concur; knowledge of UM organizational structure.
- Highly proactive, a high degree of problem solving skills, a high sense of ownership and accountability for workload, and flexibility during times of change.
- Demonstrated ability to manage time effectively with a high degree of accuracy while working in an environment of fluctuating priorities and interruptions.
- Extremely detail oriented with the ability to recognize and investigate data anomalies.
- Demonstrated ability to work both independently and collaboratively as a member of a team. Strong interpersonal skills and the ability to build successful relationships with faculty and staff at all levels. Excellent written and verbal communication skills.
- Preferred candidates will have experience in the following areas: reviewing and approving Concur expenses; preparing Department Budget Earning (DBE) changes; initiating journal entries; and completing budget reallocation requests. Preferred candidates will also possess a strong understanding of Michigan Medicine procurement policies, Uniform Guidance restrictions and will have exposure to a wide variety of sponsors including National Institutes of Health (NIH), foundations and industry contracts.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.