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Job Summary

The Department of Dermatology is seeking an experienced, positive, highly motivated, organized, and detail-oriented individual with excellent communication skills to join our research team. The Administrative Assistant Senior will provide administrative support to research faculty. The successful candidate must have the ability to work independently and demonstrate senior level administrative support.

Mission Statement

The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

Responsibilities*

  • Complex calendar and schedule management; includes exercising judgment on setting priorities for effective use of time and responding to frequent changes in scheduling.
  • Coordinate numerous and complex meetings within the Department and/or with external entities. May involve on-site or off-site locations as well as video conferences. May be necessary to secure a location for the meeting, order meals in compliance with the Department’s guidelines and keep track of all attendees.
  • Coordinate travel arrangements including air, hotel, and ground transportation. May need to complete speaker/presenter forms and/or work with conference personnel. Ability to coordinate multiple trips simultaneously.
  • Coordinate seminars and other hosted events as needed.
  • Initiate travel and hosting expense reports and reconciling p-card statements.
  • Respond to telephone, FAX, and email inquiries appropriately and with discretion.
  • Assist in the preparation and editing of Power-Point presentations that might include charts and graphs.
  • Maintain UM NCBI system for faculty, ensuring compliance with NIH public access policy. Maintain and update CVs and NIH biosketches for faculty.
  • Coordinate usage of existing equipment including service and facilities requirements. Monitor and update space reports. Monitor and update annual equipment inventory.
  • Professional development activities include attendance and participation in laboratory and department meetings; on-going UM training and workshops.
  • Assist faculty and staff with routine personnel issues in collaboration with department leadership and Human Resources.
  • Assist with preparation and processing of Material Transfer Agreements.
  • Payroll support.
  • Liaison with environmental services, maintenance, and other central support teams.
  • Procurement of supplies, equipment, and services.
  • Other duties as assigned. May also provide back-up support for other department research or administration areas.

Required Qualifications*

  • A bachelor’s degree or equivalent combination of education/experience is required.
  • 4 years of administrative support experience required, preferably in an academic research and/or academic medical center.
  • Must be able to work independently as well as a member of the administrative research team, and handle multiple competing deadlines. 
  • Excellent writing and verbal communication skills are necessary. 
  • Considerable skill in Microsoft Office (Word, Excel, Access, and Power-Point) in a PC environment with advanced skills in Excel. 
  • This position requires organization, communication and teamwork.

Desired Qualifications*

A strong background in administrative support of Principal Investigators and knowledge of University and Hospital policies and procedures desired. Familiarity working within the research environment. Familiarity with basic science and medical terminology. Computer Skills in UM systems such as M-Pathways, Wolverine Access timekeeping, eRPM, eRA, and purchasing. 

Additional Information

Position is for 0.8 FTE.

Position is currently work-from-home full-time, and will have the opportunity to work up to 50% from home long-term.

Position may be classified at lower level based on qualifications and experience of candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.