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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The primary function is to assist the Associate Chair for Clinical and Administrative Affairs and the Psychiatry Hospital Services Administrator in the Department of Psychiatry with day-to-day office functions, project coordination, and operational support for departmental faculty and staff with a high level of organization and expertise.  Basic foundation in administrative office support and understanding of health system operations is needed.  This position will work under general supervision, but will exercise autonomy in problem-solving and decision-making around complex tasks, and will require a high degree of professionalism and discretion with sensitive information. 

Responsibilities*

  • Provide administrative and calendar management support to the Associate Chair for Clinical and Administrative Affairs and the Psychiatry Hospital Services Administrator
  • Under supervision, coordinate small projects with moderate complexity supporting clinical and administrative operations utilizing technical skills in project management, planning, scheduling, task management, status reporting, and tracking systems
  • Provide general administrative office support, including supplies inventory and ordering, facilities and maintenance requests, and general environmental management
  • Provide operational support to the Adult Psychiatry Consult-Liaison service
  • Support the onboarding and offboarding process for departmental faculty and staff
  • Provide coordination support for the interview and recruitment process for faculty and staff candidates
  • Provide administrative support for committee meetings including creating agenda, documenting minutes, and scheduling
  • Support annual documentation and reporting requirements for regulatory bodies including Joint Commission, CMS, etc.
  • Support updating and management of policies in the PolicyStat system
  • Provide cross-coverage for other Psychiatry hospital services administrative staff
  • Serve as an administrative resource for faculty and other administrative staff
  • Other duties as assigned

Required Qualifications*

  • Bachelor’s degree
  • A minimum of 4 years of office administration support and/or business operations experience
  • Proficient in Microsoft Office applications and calendar support
  • Outstanding written, verbal communication, and organizational skills
  • Attention to detail and accuracy
  • Excellent customer-service skills and ability to follow through on tasks
  • Ability to prioritize effectively and manage multiple tasks in a fast-paced office environment with competing deadlines
  • Ability to collaborate as part of a high-functioning team, and to function independently with a moderate degree of autonomy
  • Ability to work primarily onsite, with some flexibility for remote work

Desired Qualifications*

  • Prior experience in an academic healthcare setting, with understanding of health system operations, protocols, and procedures
  • Progressive experience in office administration and/or business operations
  • Prior experience working with physicians and other clinical providers and staff
  • Proficient in Microsoft Excel data manipulation and analysis

Work Schedule

Schedule will generally be predominantly onsite Monday-Friday, 8:00am – 5:00pm.  Some flexibility with hours and telecommuting may be possible.

Background Screening

Under Michigan law, a criminal history check including fingerprinting is required as a condition of transfer or employment for this position.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

E-Verify

The University of Michigan participates with the federal EVerify system.  Individuals hired into positions that are funded by a federal contract with the FAR EVerify clause must have their identity and work eligibility confirmed by the EVerify system.  This position is identified as a position that may include the EVerify requirement.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.