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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Human Genetics (DHG) in the Medical School is seeking an experienced professional to provide administrative support to the Genetic Counseling Master's program (GCP). The position is responsible for the management of recruitment, admissions and matriculation activities. This position regularly interacts with current and prospective graduate students, alumni, faculty, Medical School and University Departments.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: 

  • Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. 
  • Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Responsibilities*

  • Advise prospective and current students and faculty on admissions policy, program requirements, financial assistance and other policy matters.
  • Manage the processing of student applications, including third party vendor relationships (CollegeNet), responding to general applicant questions on requirements, and initial application review.
  • Act as liaison with faculty admission committees and manage candidate visits and admission offers.
  • Administer student admissions and matriculation process, including coordination with other University Offices such as Rackham, the Office of Financial Aid, and the Registrar’s office.
  • Work with program leadership to identify and apply for varied financial supports for students.
  • Provide orientation and administrative support to current graduates in university and departmental policies and procedures.
  • Contribute to recruitment strategies and activities.
  • Compile data related to classes, admissions, students, finances, etc and present to faculty and department administrator for further consideration.
  • Coordinate work-study student activities related to recruitment, admissions, and other miscellaneous administrative tasks  
  • Develop annual GCP publications (newsletters, speaker announcements and flyers)
  • Process GCP travel, lodging, conference registration, etc. expenses via CONCUR and Shared Services Center (SSC)
  • Provide administrative support related to academics, clinical teaching and accreditation activities as directed
  • Oversee updates to website and Canvas sites
  • Assist GCP program and DHG administrative team with various tasks, events & meetings thru out the year

Required Qualifications*

  • Associate degree and a minimum of four years of work experience in a higher education setting in an academic/student services area.
  • Relevant experience in a role requiring confidentiality, timeliness, customer service, organization, prioritization, troubleshooting, and working independently to successfully achieve results.
  • Excellent computer skills and experience with web-based systems, word processing, databases, and basic spreadsheets.
  • Strong customer service and excellent communication, interpersonal and organizational skills
  • Demonstrative ability to work well within a team as well as independently; ability to exercise independent judgment when necessary and employ basic reasoning skills
  • Strong attention to detail and proofreading skills
  • Demonstrative data and quantitative analysis skills
  • Flexibility to adjust to changing priorities and ability to prioritize accordingly
  • Ability to work in a fast paced team environment
  • Ability to relate well with diverse students, faculty, staff and alumni

Desired Qualifications*

  • Bachelor’s degree preferred and experience working with University of Michigan student systems and Rackham Graduate School policies and procedures. 
  • Strong quantitative and data manipulation and analysis skills. 
  • Demonstrated knowledge of student financial aid policies and processes.
  • Experience developing analytical reports.
  • Experience with UM financial systems, including use and processing CONCUR.
  • Familiarity with publication software (InDesign, Photoshop, Canva)

Work Schedule

This is a 20 hour per week position. Specific hours are negotiable.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.