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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

We are looking for a dynamic administrative support person who has excellent technical knowledge and the desire to grow.  The position will be responsible for providing administrative support for these programs:  The Multicenter Perioperative Outcomes Group (MPOG), Department of Anesthesiology, Michigan Predictive Activity and Clinical Trajectories (MIPACT) Study, and Michigan Anesthesiology Informatics and Systems Improvement Exchange (MAISE).

This individual will provide administrative support to busy academic / clinical physicians and administrative staff.

Responsibilities*

Coordinate and scheduling complex meetings

Assist with manuscript submissions, including formatting for medical journals and add references to Paperpile and Endnote

Make travel arrangements, submit travel expenses and reconcile p-card expenses in Concur via Shared Services, ensuring compliance with University policies

Create poster and presentations for scientific presentations

Coordinate onsite / offsite events, including: 

  • Procure event space
  • Organize catering
  • Obtain CME credits
  • Execute contracts with the UM Procurement services
  • Coordinate travel with external speakers, including procuring honorariums
  • Coordinate registration payments with UM Merchant Services

Assist with onboarding new employees, including: facilitating desk space, building access, ordering phones and computer hardware/software

Meeting minutes

Update websites

Monitor and update customer portal database

Order supplies

 

 

Required Qualifications*

  • High School diploma or equivalent combination of education and work experience.
  • 2-4 years of progressively responsible administrative experience.
  • Outstanding organizational skills and attention to detail.
  • Considerable knowledge of and ability to use advanced business software and computer applications (e.g., Microsoft Office, Google Workspace, Adobe Acrobat and Illustrator, Power Point, End Note, Paperpile and Concur)
  • Candidate must be self-motivated and demonstrate excellent judgment in problem solving when developing daily work priorities.
  • Proven ability to prioritize and manage multiple tasks with competing deadlines and work effectively with frequent interruptions.
  • Works well both independently and in collaboration with faculty and staff, significant experience working as a member of an administrative team.
  • Demonstrated excellence in verbal, written, and interpersonal communication; ability to work independently and manage competing priorities effectively.

Desired Qualifications*

  • Associates degree or three years of progressively responsible administrative experience with demonstrated ability to multitask. Highly motivated, organized, autonomous person with excellent time management abilities.
  • Highly skilled at adapting to new technology.
  • Considerable knowledge of University policies and procedures.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.