How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
- This position will support multiple senior level Pathology faculty, including faculty with joint appointments in the Mary H. Weiser Food Allergy Center. This position will support the Mary H. Weiser Food Allergy Center’s Scientific Director. Duties and responsibilities include
- Maintain complex calendars, schedule meetings and teleconferences daily.
- Prepare and submit National Institutes of Health (NIH) progress reports using eRA Commons, an online interface utilized by the NIH; coordinate the report submission with the U-M’s Office of Research and Sponsored Projects (ORSP).
- Draft letters and memos; transcribe from dictation for grants, manuscripts, abstracts, and routine correspondence.
- Update faculty curriculum vitae (CV) , NIH other support and biosketches; update MTRAIN (faculty trainee information); Enter faculty CV information into M-CV, the U-M Medical School’s required CV format
- Coordinate all details of the Mary H. Weiser Food Allergy Center Seminar Series, including making travel plans and preparing complex travel itineraries for visitors (prospective personnel, students and research fellows).
- Arrange faculty travel for conferences, NIH study sections, collaborative meetings and visits to other universities.
- Work closely with Michigan Medicine Human Resources, the Medical School Immigration Compliance Unit, and the University of Michigan International Center to prepare and submit job postings, arrange interviews and hires, process postdoctoral research fellowship appointments and onboard new students and staff in addition to coordinating the visa process for foreign nationals joining the Department of Pathology or Mary H. Weiser Food Allergy Laboratories.
- Assist with NIH grant submissions; work closely with grant managers, collect data for tables, prepare NIH biosketches and coordinate requests for letters of support.
- Prepare expense reports for faculty, staff, students and visitors; collect receipts, organize, submit and track expense reports through to completion of reimbursement; communicate with finance staff to ensure appropriate funding sources are used; reconcile P-Cards.
- Arrange catering for weekly lab meetings and other meetings that require catering.
- Facilitate procurement processes utilizing the University MPathways PO/Non-PO Voucher system, M-Marketsite (supply ordering system) and work closely with the Pathology and Mary H Weiser Food Allergy Center Procurement Teams; assist lab personnel and students with supply ordering and shipments.
- Responsible for conference room scheduling via “Schedulon” desktop client for the Biomedical Science Research Building 2nd and 4th floors.
- Work closely with the Michigan Medicine Office of Development staff and assist with special events.
- Plan and implement the Mary H. Weiser Food Allergy Center lab meetings; schedule meetings for the Center’s Scientific Director as requested.
- Three to five years of high-level administrative experience.
- Excellent written, verbal and interpersonal skills.
- Advanced skills in MS Outlook, Microsoft Office, including Word, Excel, Powerpoint and Access are required.
- Strong medical terminology, manuscript editing and submission skills are necessary.
- Experience with supporting faculty editorial responsibilities is required.
- Experience with electronic grant submissions, preferably both NIH and private foundation grants.
- Must interact and communicate effectively with faculty, staff and students.
- Ability to work and build professional relationships with faculty and staff at all levels.
- Ability to exercise judgment in setting priorities while maintaining a flexible and professional manner.
- Excellent attendance record.
- Bachelor’s degree, or equivalent combination of education and experience.
- Knowledge of University of Michigan policies and procedures.
- Experience in an academic setting.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.