How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Stamps School of Art & Design seeks an administrative professional to provide executive-level support to the Associate Dean for Research and Creative Work and to work collaboratively with colleagues across the school to support the development of the school’s research infrastructure. Characteristic duties of the position include:
General Administrative Support for the Associate Dean 50%
- Provides complex administrative and calendar management support.
- Supports committee and team meetings, including scheduling, creating agendas, and documenting minutes and follow up items.
- Manages domestic and international travel arrangements for the associate dean, including: booking conference registration; arranging flights, hotels, ground transportation and any other applicable arrangements; preparing detailed itineraries; and, reconciling travel and related expenses.
- Composes, edits and processes correspondence.
- Assists in planning, evaluation, analysis, design, development, communication, and implementation of relevant department activities, processes, procedures, and/or projects.
- Independently performs a variety of confidential and highly-sensitive administrative functions, and exercises considerable discretion and independent judgment in day-to-day responsibilities.
- Coordinates onsite/offsite/virtual Research Office events including reserving locations, sending invites, arranging catering and technical needs, managing travel/hosting and logistics for invited guests and speakers, and developing and disseminating event-related communications.
- Provides administrative support for Stamps-sponsored on-campus large conferences and symposia. In the first 6 months of the appointment, this position will focus approximately 25% of their total effort in supporting the Stamps-hosted SLSA national conference (Fall 2021).
Academic Research and Project Coordination 35%
- Under the direction of the associate dean, coordinates research projects and initiatives that advance Stamps research program goals and support the development and continual improvement of programs and services, including gathering, analyzing, and interpreting information related to research development, researching and recommending actions, coordinating implementation, assessing impact of actions, and managing budgets. Initiatives anticipated during the first three years of appointment include, further development of lists of opportunities for faculty to disseminate their research and creative practice, coordinating speakers and workshops related to faculty research development.
- Researches grant and research dissemination opportunities.
- Liaises with the School’s Business Manager to track internal and external grant applications on an ongoing basis, measures them against school standards and expectations, and brings summary report, including problematic situations, to the associate dean.
- In collaboration with research administration staff, liaise with UM experts to guide faculty through Institutional Review Board processes, review proposal documents for compliance with University and sponsor guidelines, and ensure timely routing of proposals through the institutional approval process.
Promotion and Tenure Process Support 15%
- Provides administrative support for faculty promotion and tenure processes including supporting P/T committees, inviting and tracking external reviewer participation, and coordinating with relevant Stamps and university offices.
- Assists in drafting a range of documents and communications required throughout the process.
- Develops and maintains a working knowledge of relevant university policies and procedures sufficient to advise the associate dean on process, policy, and practice.
- Bachelor’s degree, with a minimum 5 years relevant administrative work experience.
- Knowledge and experience sufficient to develop a strong skillset to support research administration in an art/design environment.
- Experience working with faculty and colleagues from diverse backgrounds.
- Excellent written and verbal communication and the ability to communicate effectively with very diverse groups of faculty, students, staff, and visitors.
- Ability to communicate in a helpful, clear, effective and informative manner by telephone or in person on a one-to-one basis or within small groups.
- Excellent interpersonal skills, including strong active listening skills, highly developed emotional intelligence, ability to work well as a team member, and a positive attitude.
- Strong work ethic, a high level of professionalism, and strong multi-tasking ability with flexibility to adapt to changing priorities.
- Ability to work independently and exercise judgement; demonstrated ability to set priorities and meet/negotiate deadlines in fast-paced and highly creative environment.
- Excellent organizational skills and attention to detail, maintaining accuracy through repeated interruptions.
- Proficiency with Macintosh computer applications, including experience using an Apple iPad and using FileMaker Pro in an Apple environment.
- Master's degree or equivalent combination of education and experience, preferably with a solid background in research administration or visual arts/design or related field.
- Familiarity with current research practices, funding and trends, especially in the field of art & design.
- Familiarity with MPathways eResearch Proposal processing system.
- Experience in pre-award and post-award research administration.
- Familiarity with UM Institutional Review Board process.
- Familiarity with the UM research administration environment.
- Ability to handle complex operational situations and multiple responsibilities, with attention to long-term goals as well as immediate demands and exercising a high level of discretion and confidentiality.
- Knowledge of University academic policies and procedures.
Associate Dean for Research
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.